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How to View and Setup Gmail Email in Outlook Application?

Jaspreet Singh | Modified: 2022-11-30T08:08:01+00:00
setup Gmail Email in Outlook

Summary: Gmail is a web-based email application that can let users access their mailbox everywhere (requires internet connection). But Gmail cannot do all that on the web, but the Outlook for Mac can do the same on local machine. For example, flexible email sorting options are not available on the Gmail. Thus, a lot of users have queries like how to view Gmail email in Outlook for Mac by setup.

If a user can open Gmail emails in Outlook also, then it will be easy for them to take advance action on Gmail data also. Now, the question is how to setup Gmail account in Outlook 2019 for Mac? Fortunately, Mac Outlook permits users to configure their Gmail account and let them access the mailbox data without any hassle. However, users need to wait until Mac Outlook synchronizes complete Gmail data into it.

User Query: “I have used Outlook 2019 as an email client on my Mac machine. And, I use my Yahoo Mail email in Outlook. But when it comes to opening Gmail in Outlook 2019, I am unable to do it. Therefore, looking for a stepwise procedure that allows me to view Gmail email in Outlook for Mac. If anyone out there know any solution, then please suggest.

Advance Solution to View Gmail Email in Outlook 2019, 2016, 2011

To overcome all the limitations faced by the users and to move complete email folders or selective folders from Gmail to Mac Outlook. We will suggest you all to opt for an automated tool. Gmail Backup Tool for Mac OS is one such application that will help you to open Gmail in Outlook.

Furthermore, using this self-operated program, you can easily access your account in Mac Outlook 2011, 2016, 2019, 2021 or any other Outlook for Mac OS version. Because it is an advanced tool which allows you to set-up your account. If you just want to open your selective folders from Gmail it is possible with this utility.

It is a hassle-free approach to view Gmail in Outlook for Mac. It even comes with advance function like delete after download, means you can free up the space of your Gmail account, once you complete the process. You can even archive Gmail emails to PST file easily with using this tool.

Manually Open Gmail Account in Outlook for Mac OS

Gmail is the popular web-based email service but still most of the organization use Outlook as their default email client because of its user-friendly interface. In addition, Mac Outlook email client is capable to manage POP3, IMAP, or Exchange email accounts. Therefore, configuring a new account like Gmail in Outlook is possible. As by doing it you will be able t view Gmail emails in Outlook easily. So, to do the setup, follow the steps mentioned in the next section.

Step 1: Configure Gmail Account By Enabling IMAP

  • First of all, sign in to your Gmail account
  • After that, click on the Gear button from the upper-right corner
  • Click on the Settings to open Gmail settings
  • Then, you need to click on the Forwarding and POP/ IMAP tab to to setup Gmail in Outlook 2021, 2019, 2016, 2011
  • Now, choose Enable IMAP option from IMAP access section

view gmail emails in outlook

  • Then, click on the Save Changes button
  • Navigate to Labels tab and uncheck the Show in IMAP option for Important and Chats
  • Click on the Save Changes button from General tab.

Note: MS Outlook shows Label as a separate folder. So, uncheck the Show in IMAP option.

Step 2: How to Setup Gmail Email in Outlook for Mac?

To start the configuration process, open Mac Outlook on your respective Mac OS version, and follow-

For Mac Outlook 2011

  • After that, from the Menu bar, click on the Outlook option and then on Preferences

gmail email view

  • Now, Outlook Preferences window will open in front of you. Choose Accounts option from Personal Settings section

For Mac Outlook 2016, 2019

  • Go to Tools from the Menu bar and click on Accounts option from the drop-down section

setup gmail in outlook

  • Next, choose New Account option in order to view Gmail account in Outlook

tap on add

  • Here, enter your Gmail ID and its Password, tap on the Continue button

add your credentials

  • In the Accounts window, your account will be added successfully, tap on Done. As of now,  your Gmail account is setup process is complete

setup gmail emails in outlook

  • After completion of the verification properly, it starts loading all emails from a Google Gmail server in its mailbox.

view gmail in outlook mac

After following the above steps carefully, you can view Gmail email in Outlook for Mac without any trouble. In addition, one is allowed to perform any action on them and manage the email in any way.

Read More: How to Quickly Export Gmail Emails to Mac Outlook ?

Limitation to Setup Gmail in Outlook Using Manual Way

The manual procedure seems easy to perform but sometimes users find difficulty in configuring it. For example, they are not sure about the port number, incoming server, etc. Apart from all this, if a user wants to move emails from selective emails only, even then this manual method fails.

Let’s consider another possible situation faced by the user in which manual fail:

I do not want to move emails from any folder other than inbox from my Gmail account to Outlook for Mac. I tried the manual configuration to view Gmail email in Outlook but did not find any option to move the selective folder. So, I want a solution that allows me to setup my inbox folder emails from Gmail account in MS Outlook. Any suggestions?


There are many users who select Mac Outlook over Gmail as their email client. Due to easy accessibility to emails and all the messages stored on local system, users find it easier to send and receive emails on Outlook. Thus, this article explains two different solutions and answers common query i.e. how to view Gmail email in Outlook. As manually this setup is quite tricky and there are more chances of errors. Therefore, we recommend you to use automated tool to setup Gmail in Outlook 2019, 2016, 2011 hassle free.