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How to Save Gmail Email as PDF File with Attachments on PC?

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Published By Chirag Arora
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Approved By Anuraag Singh
Published On May 9th, 2023
Reading Time 6 Minutes Reading
save gmail as pdf

Sometimes, we need to take the print out of our emails for both professional as well as personal purposes. Although Gmail is one of the most-widely used email services, not many of its users know how to take the print-out of an email from their Gmail account. In this blog, we will discuss how to save Gmail email as PDF format so that their print out can be taken easily. Although Google has provided a manual way to convert its Gmail emails into the PDF format, this method is largely not preferred by users as it is a very time consuming and tiring procedure. For a quick and instant conversion of Gmail emails into PDF, experts recommend going for an automated solution.

Here, we will discuss the working procedures as well as the benefits and limitations of both the manual as well as automated solutions. So let us first start with the manual solution.

Steps to Save Gmail Email as PDF File Manually

  • Login to your Gmail account.
  • Open the email that you wish to download to the PDF format.
  • At the top-right corner, click the three dots. Select the Print option from the drop-down list.

save-gmail-email-as-pdf

  • The Print window opens. Click the drop-down arrow next to the Destination option and select Save as PDF. You can also set other layout options, if so required.

save

  • The Save Dialog window appears. Enter the name by which you wish your Gmail email as the PDF file. Next, select a folder in which your PDF file should be saved and click the Save button.

Your Gmail email is saved in the PDF file format in the specified folder on desktop. You can now take as many printouts as you wish of this PDF file.

Different Limitations of the Manual Method

Now, this free manual method sounds very easy to perform, but there is a major limitation. It allows you to print email one-by-one, which means that you have to repeat all the above steps for every single email in order to save it to PDF format. Manually repeating each step for every single file not only takes much time and effort but also becomes very monotonous and cumbersome.

Also, while performing these steps there are chances that the data may get corrupted or the formatting may get changed.

Use the Alternative Solution for Bulk Gmail to PDF Conversion

To prevent limitations of manual method, it is better to go for the automated solution. MacwareTools Gmail Email Backup Software is the simplest solution to convert multiple Gmail emails into PDF file.

The professional solution comes with many unique features and benefits, which will make the entire process very smooth and easy. Moreover, it even allows users to save Gmail email as PDF along with attachments in the same formatting.

Furthermore, you can test all the features and functionalities of the tool on your own and that too for free. Download the Demo version of the software and convert a limited number of Gmail emails, with or without attachments, at absolutely free of cost. To save an unlimited number of Gmail emails, you need to upgrade to the licensed version of the tool.

How to Save Gmail Emails to PDF in Bulk Mode?

First download the software on your Mac desktop, and follow the steps mentioned below to save the email-

  • From the welcome screen of the software, add on Gmail email credentials and tap on the Login button.

Save Gmail Email as PDF

  • Moving to the next step, here, select folders from the left pane of Gmail mailboxes. Then, select the PDF file format from the given export option list.

select pdf

  • Now, click on Advanced Settings, and set the date range for specific emails to save Gmail email as PDF file. Or apply page settings as needed.

settings

  • Afterward, tap on the Change button and choose the location path to save the output PDF file on the desktop.

location

  • The last step is to click on the Start Backup option from the bottom and the tool will start saving all the Gmail emails to PDF file which fall in the selected category.

Save Gmail Email as PDF

Features of the Automated Tool

  • As opposed to the one email file at a time restriction of the manual solution, the automated tool allows bulk conversion of Gmail emails. In other words, you can download and save multiple Gmail emails in the PDF format at a time.
  • Moreover, the tool provides various filter options that allow you to define and set criteria to save only selected Gmail emails as the PDF file.
  • The tool allows you to download the attachments of individual emails in separate folders; thus eliminating all chances of any errors and confusion while accessing the files at a later stage.
  • Likewise, this tool provides a variety of file formats to choose from, i.e., apart from PDF, like you can export your Gmail emails to PST and other file formats.
  • You are free to save the destination to save your resultant data locally on your computer. Moreover, you can also choose a suitable naming convention for your PDF file.
  • The tool maintains the data integrity and keeps the original hierarchy of all the files and folders intact during and after the completion of the process. This means you will find the PDF copies of your Gmail emails in exactly the same formatting and layout as they were in the email format.
  • The Pause and Resume option will allow you to stop while downloading emails and start again from the point where you have stopped. Thus, the tool gives you complete control over how and when you wish to download your Gmail emails to PDF file.

Conclusion

In this blog, we have discussed how to save Gmail email as PDF documents on desktop. The article explains both manual and automated solutions to complete the task. As the manual solution is not workable for a large number of Gmail emails, it is suggested to choose the professional solution for a quick, easy, and smooth process. The suggested software comes with an easy-to-understand user interface and allows even novices to operate it without any external assistance. Hence, it is easy to export multiple Gmail emails to PDF file format with or without attachments.