Top Methods to Export Gmail Emails to Excel Spreadsheet Easily

Approved By Anuraag Singh

Published On June 26th, 2024

Reading Time 6 Minutes Reading

Excel spreadsheets are a standard yet robust solution for archiving emails into tabular format. Often professionals seek ways to export Gmail emails to Excel for quick analysis and backup of email data. Further, it allows users to keep a record of Gmail mailbox emails irrespective of any data loss.

In this technical writing, we will provide the best ways to convert Gmail emails into CSV file format. The CSV is short for comma-separated values, one of the standard yet plain file formats supported by Excel sheets for archiving emails. Now, let’s delve into uncovering the methods in the below sections.

What is the Need for Export Gmail Emails to CSV File Format?

Before walking to the methods to export Gmail emails to Excel spreadsheet, let’s first learn the common reason for exporting the data of Gmail email messages to Excel. Moreover, storing inbox data in CSV files offers several benefits. Now, read them below:-

Quick Data Analysis:- Saving Gmail emails into the spreadsheet enables users to preview, analyze, and access the data in a tabular format. It is easier for users to understand the email data efficiently.
Archiving and Data Backup:- Excel is the expert-favored choice for keeping the backup and record of emails at once. Moreover, it allows users to monitor and secure the emails with all attached documents.
Data Filtering:- Compared to other resources, Excel is certainly a powerful application to filter and sort emails via date, subject, and other email elements. Further, it leverages users to use advanced features easily.

Overall, these are the major benefits to export Gmail emails to CSV file format. Using the exclusive features of Excel, users can manage or organize Gmail data irrespective of loss and tampering. Besides this, it helps to fix the issue of the Gmail quota exceeded and making the inbox clutter-free.

Top Methods to Export Gmail Emails to Excel Securely

In the following section, we will provide a quick and secure way to convert all Gmail email messages to Excel spreadsheets easily. Using the CSV file format, users can view and access data offline. Now, read the simple ways to export Gmail emails to CSV format.

Configure Gmail Account on Thunderbird
Download Emails Manually

In a nutshell, these are the best go-to methods for archiving Gmail data in Excel format. Now, let’s move down to read the complete step guidance of these approaches in detail.

Method 1 – Configure Gmail Account on Thunderbird

To export Gmail emails to Excel, users need to configure their Gmail account on desktop-based Thunderbird. The benefit of this free solution assures quick access to the Gmail email data in CSV file format. Now, follow the detailed step instructions suggested below:-

Note:- Before performing the step guidance let first enable the IMAP setting of Gmail.

Install Mozilla Thunderbird on your macOS system.
Configure the Gmail email on the Thunderbird account.
Search for the ImportExportNG add-on through settings.
Select the email message and move to ImportExportTools NG.
After this, click on Export All Message in a folder > CSV file.
Lastly, hit OK.

By implementing these steps guidance, users can access the data of Gmail directly in Excel file format. Moreover, it is a secure and intuitive solution to preview and analyze data on a spreadsheet easily.

Method 2 – Download Gmail Email Manually

Previously, we have listed a free solution to export Gmail emails to CSV. In this following section, we will provide another way for exporting the Gmail email messages to Excel format. Now, the below-recommended step guidance:-

Login to any Gmail account.
Select the necessary email and tab on the More icon.
After this, select Download Message to save email into EML file format.
Now, open the Microsoft Excel and drag & drop the .eml file.
Press Proceed, if you receive a message for further process.
Move to the Enable Editing option to access the Gmail data on Excel.
Lastly, users can edit, analyze, and save email in CSV format.

Overall, using the above steps instructions, users can export Gmail emails to Excel spreadsheet with no change in information. However, performing the manual method carries several challenges, let’s move down to understand them closely.

Why Don’t Rely on Manual Ways for Exporting Gmail Data to CSV?

To implement the step guidance of configuring Gmail account on Thunderbird, users first need to launch the Thunderbird email client on their system. Unfortunately, account configuration steps are quite tricky as it may cause errors.
The process to export Gmail emails to CSV via the download feature is yet another tiresome task. Here, users need to save necessary messages one after another to access them on Excel. Hence, it doesn’t provide any advanced options to export selective data.
Another disadvantage of the free solution is the fear of data loss and change of data modification. Hence, it prevents users from preserving the email elements in their original file format.

3 Methods – Expert Recommended Method

MacWareTools Gmail Backup Tool for Mac, one of the all-in-one solutions to export Gmail emails to Excel with data integrity. This is the advanced yet proficient utility to access the data of Gmail emails in multiple file formats including CSV. Moreover, it has robust features to perform backup without losing any crucial information. Most importantly, users can sort emails for export while applying the date range filter.

Concluding Words

In summary, we have provided three go-to ways to export Gmail emails to Excel spreadsheet. The free solution offers various challenges such as complexities, prone to error, lack of advanced features, and inconsistency. Therefore, use the expert-favored solution to easily export Gmail email data to the desired file format without facing any issues.

If Questions, Get Instant Solutions!

Q. How can I export Gmail emails to Excel CSV?
Follow the below-listed steps to access Gmail data in CSV file format:-

Download the aforementioned software on your macOS.
Add Gmail login credentials and click on the Login key.
Choose the required mailbox folders for backup.
From the export file type, select CSV file format.
Tab on “Change” to save the location of the resultant file.
To complete the process, hit Start Backup.

Q. Can I save Gmail attachments on Excel using this software?
Yes, users can export Gmail email attachments into Excel file format using the above-mentioned software. Further, it enables users to maintain the folder structure after the successful conversion of data.

Q. Can I export email from Gmail to CSV in bulk?
Yes, the above-automated software is capable of batch exporting Gmail emails to CSV file format. Further, users can use a smart email filter solution to sort data irrespective of any complications.