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How to Export Gmail to PST Without Outlook Application?

Published By Satyam Jha
Approved By Anuraag Singh
Published On May 22nd, 2024
Reading Time 5 Minutes Reading

Summary:- If you’re facing issues in managing your cloud space or, your Gmail quota is exceeded, you should know the tricks to export Gmail to PST without Outlook. It allows users to access the data of Gmail emails in Outlook without the fear of losing data.

In this article, we will highlight the best go-to solution so that users can easily read and share the data on different platforms.

Gmail is a professional email client favored by billions of users for managing email data on a cloud-based webmail solution. Unfortunately, the only demerit is Google’s 15GB of cloud space. The shared storage gradually fills up space and leaves users with two choices; either update the services or backup the account.

Table of Contents

  1. Why to Export Gmail to PST Without Outlook
  2. Guide for Exporting Gmail Data to PST
  3. Limitations
  4. The Bottom Line

Since Outlook PST is another widespread solution for users to access their Gmail data, let’s dive in to learn how to export Gmail messages to PST files. But first, let us walk around some reasons to archive Gmail emails to PST.

Why Archive Gmail Emails to PST?

Before uncovering the methods, let’s first find the purpose behind exporting the Gmail data to Outlook PST file format. Now, read the below-mentioned reasons one after another:-

  • Free Up Storage: Gmail’s full storage error often prevents users from accessing emails. Exporting Gmail to PST without Outlook helps users move data to MS Outlook, allowing them to delete redundant emails from Gmail.
  • Backup Email Data: When you export Gmail to PST without Outlook, it creates a backup, safeguarding against accidental deletions and storage issues. PST files can be easily accessed without using Gmail webmail.
  • Email Migration: PST is a widely used format among professionals for managing email data. Exporting Gmail to PST facilitates smooth migration and access to email data in Outlook.

Overall, these are the major needs of users behind searching for Gmail export to PST files. In the next section, we will unfold two approaches for exporting the Gmail mailbox data to Outlook PST.

Guide to Convert Gmail to PST with Outlook

In the following section, we will explain some methods for exporting Gmail emails to Outlook PST file format. To know the first method, users need to download Microsoft Outlook on their machine.

Configure Your Gmail Account in MS Outlook

As we already mentioned, users run Microsoft Outlook on their system. After this, configure the same Gmail email account in the Outlook application to export Gmail messages to PST. Follow the Steps given below-

Step 1. Open MS Outlook on your machine and go to the “File” section.

Step 2. From the Info tab, select Add Account, and enter the Gmail address > Connect.

Step 3. Now, insert your Gmail login details and press Sign in.

Step 4. Again move to File and then, Open & Export > Import/Export.

Step 5. Choose Export to a File from the pop-up dialog box > Next.

Step 6. Now, select Outlook Data File and press Next.

Step 7. Here, choose the Gmail account and click on necessary checkboxes > press Next.

Step 8. Lastly, browse the resultant file and hit Finish.

By following these easy steps, users can Gmail export emails to PST file format. With this, let’s move forward to uncover another solution for the same.

Export Gmail to PST Without Outlook

Previously, we have explained the method for exporting Gmail emails with the installation of the Outlook environment. Here, know the Google Takeout services for backup of the Gmail mailbox data to PST without Outlook. Follow the Steps given below-

Step 1. Sign in to your Gmail account.

Step 2. Go to the Data & Privacy tab > Download or delete your data > Download your data.

Step 3. In the pop-up window of Google Takeout, deselect all the checkboxes first and then, manually pick the required data for export > Next step.

Step 4. Choose the file type option and click on Create Export.

After exporting the complete data, it will automatically create the backup in MBOX file format. Unfortunately, there is no such manual way to directly access and open the MBOX file data. Therefore, We suggest you use the MBOX converter to export Gmail to PST without Outlook.

Limitations of the Above Approaches

  • Implementing Outlook configuration can be tiresome and tricky for users, with mistakes requiring the repetition of steps.
  • The above solution doesn’t allow exporting Gmail to PST without Outlook, a major drawback as users need to install Outlook to access PST files.
  • Using Google Takeout to export Gmail to PST has limited attempts for a full mailbox backup, and exceeding this limit requires restarting the process.

Expert Solution!!

Users can use the MacWareTools Gmail Backup Software to Export Gmail to PST without Outlook as it seamlessly exports Gmail messages to PST/ MSG/ EML. It is a standalone utility to back up and export the data of Gmail mailboxes to different file extensions. Users can back up the selective email data with all embedded attachments. Moreover, users can mass delete Gmail emails after the backup. Besides this, it allows users to preserve the folder structure and email properties. Some features of this tool include incremental backup of emails and download emails, contacts, attachments, or other mailbox items.

Concluding Words

In this how-to write-up, we have explained some methods to export Gmail to PST without Outlook. As we saw, the manual methods hold a major challenge for both technical and non-technical professionals. Therefore, I would recommend you export the Gmail email data with the professional tool, without installing the Outlook environment.

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