Home » Blog » Gmail » How to Export Gmail Emails to PST File Format Instantly?

How to Export Gmail Emails to PST File Format Instantly?

Jaspreet Singh | Modified: 2022-12-02T08:30:40+00:00
Archive Gmail to PST

Summary – At times, archiving to preserve our important data becomes critical before deletion or any future uncertainty. The same happens in Gmail mail, our Gmail mailbox becomes full due to receiving many emails daily. As a result, we cannot receive any new email. Therefore, to prevent such a situation, it is better to archive Gmail to PST.

So, if you are looking for a way to export Gmail to PST, then this article will help you to store your emails. Yes, you read that right, here we are going to discuss about the best way to accomplish this task without any hassle. So you stay connected with this blog till the last.

Well, we know Gmail is one of the most used Webmail services by small businesses as well as big enterprises. Because, it offers free as well as paid subscription-based service and this is the reason many users attracted towards Gmail applications. In addition, Gmail also offers a generous amount of storage space including amazing features.

But what about the outage that always occurs with Gmail because it will affect your work? And due to this reason, many Gmail users start switching toward some other email client. Hence, we will discuss the different solutions on the said query.

Different Approaches to Archive Gmail to PST File

  1. Manual Method (Only Applicable for Windows OS)
  2. Automated Way (Recommended by Experts)

Let’s start the blog with the manual method.

How to Export Gmail Emails to PST Manually?

In this section, we are going to discuss the free manual method on archive Gmail emails. So, to do this task follow the below steps as mentioned:

1. First, open MS Outlook on your system.

2. Now, click on the File option from the top ribbon bar.

3. From the File option choose the Add Account option to process the archiving process

archive gmail emails to pst

5. Enter your name, Gmail Address, and Password under Auto Account Setup then click on the Next button.

archive gmail to pst

6. Click on the Finish button. Now, your Gmail account and all your emails are now synced. (Takes time depending on the size of Gmail account)

7. Afterwards, from the top ribbon menu choose the File menu option. Then, choose Open & Export >> Import/Export to archive Gmail to PST

open and export

8. Select Export to a file and click Next.

export to a file option

9. Now, choose Outlook Data File (.pst), and then click Next option for further process

select .pst

10. At last, just select the destination location and then click on the Finish.

tap finish

Best Solution to Archive Gmail to PST (Expert Recommended)

If you are working with Gmail on Mac operating machine and want to switch to other email client then the Gmail Backup for Mac Software is the best choice for you. Because this tool overcomes all the limitations of the manual method.

Even, this tool is the best way to export Gmail emails to PST, MBOX, MSG, EML, and EMLX and then exporting Gmail to Outlook for Mac 2019, 2016, 2011. To execute this process, you will not need the Outlook installation on your respective operating system. As this is a standalone application to export emails.

It is smart solution because it allows you to archive Gmail data from your account in one go. So, when you use this tool you will be able to export all Gmail emails to PST format. Moreover, it will perform this archive process within minutes and without any data interruption. After that, you can easily view emails from Gmail in Outlook.

Step by Step Guide to Export Emails from Gmail

First, download and install the software on Mac machine and follow the following steps to archive Gmail to PST format –

1. Launch the tool enter the Gmail login credentials >> Login.


2. Now, choose the PST radio button from email format.


3. Here, tap on the Advance Settings and apply Date Filters or other settings as required


4. Just after this, select the destination location where you want to keep the archived / exported file.


5. At last, click on the Start Backup button to initiate the process to export Gmail emails to PST file safely.


Best Features of the Professional Utility

Using this software, you will get to know how to archive Gmail to PST format easily. Besides that, this automated program let’s you export all emails of the Gmail account in a one go. It provides multiple features as well, let’s know about it –

  • This tool is best way to export Gmail emails to PST along with their attached files.
  • Moreover, you will get this software on Windows and Mac operating system. So, you can operate it in latest or new version of any OS.
  • Apart from this, if you want just specific folders to export Gmail to PST without Outlook, then there is an option that allows you to do so.
  • When it comes to preserve the archived/exported PST file, you can apply naming convention option to name them.
  • Additionally, most of you may like to delete all the emails that you have archived from the Gmail account. So, for doing this there is a “Delete After Download” option which allows you to delete all of them.
  • Even there is an Pause and Resume option if somehow your exporting process of Gmail emails stuck in between.
  • Apart from these, this application is smart enough to work without installation of Outlook application.
  • Also, it has in-built other file formats in which you can simply archive your emails from Gmail mailbox with attachments.


Many times users ask the query that how to export Gmail emails to PST format? So, from the above write-up, users can easily get the solution to make a Gmail archive. Here, we have discussed the automated and manual method to archive Gmail to PST. Now, it is up to you to choose the right method for such query. However, we suggest you to choose the expert tested solution, it is easy to operate and best way to archive Gmail emails. It also offers a free demo version that you can try on to understand the working of the tool and for limited trials.