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How to Export Gmail to PST Without Outlook Step-by-Step?

Published By Satyam Jha
Approved By Anuraag Singh
Published On May 18th, 2023
Reading Time 5 Minutes Reading

Summary – Sometimes, keeping the data offline becomes important to preserve our important data before deletion or any future uncertainty. The same happens in Google mail, our Gmail mailbox gets full due to the arrival of lots of emails daily. As a result, we cannot receive any new email. So, to prevent such situation it would be better to export Gmail emails to PST file.

Well, we know that Gmail is one of the most used webmail services by small businesses as well as large enterprises. Because, it offers free and paid subscription-based service and that is the reason many users are attracted towards Gmail/G Suite. Apart from this, Google also provides ample amount of storage space along with amazing features to its users.

But what about the ever-present outage with Gmail as it will affect your work? And this is the reason why many Gmail users start switching to other email clients. So, if you are looking for a way to export Gmail to PST without Outlook, then this article will help you. Here, we are going to discuss the best way to accomplish this task without any hassle.

Best Solution to Export Gmail Emails to PST (Expert Recommended)

If you are working with Gmail on Mac operating machine then Gmail Email Backup Software is the best option for you. Because this tool provides you the facility to PST Gmail email data from your account in one go. So, you will be able to export all emails with attachments from Gmail when you use this tool.

Furthermore, it will execute the entire process faster and without any data interruption. Even, this tool provides various file formats to export emails. Like, export Gmail emails to Outlook PST, MBOX, MSG, EML, EMLX, PDF etc.

To perform this process, you will not need to install any other application on your respective computer. As this is a standalone application to execute the task.

Best Features of the Professional Utility

By using this software, you will get to know the process without any problem. Along with this, it also provides many features, let’s know about it –

  • This tool is the best way to export Gmail emails to PST along with their attached files.
  • In addition, you can operate it in the latest or newer version of any Mac operating system without data modification.
  • Also, there is a dater filter feature to filter emails if you want to export only specific folders Gmail to PST format.
  • When it comes to preserving the exported PST file, you can apply a naming convention to name them accordingly.
  • Additionally, most of you may like to mass delete Gmail emails that you have exported from Gmail account. So, for this, use the “Delete After Download” option to delete all messages and free up space.
  • Pause and resume option is available to stop the ongoing export process at any point of time.
  • Apart from these, it is a standalone application to work without the installation of Outlook application on the device.
  • Also, it offers multiple file formats other than PST in which you can easily export your emails from Gmail mailbox with attachments.

Step by Step Guide to Export Gmail to PST Without Outlook

Firstly, download and install the software on Mac machine and follow the steps below to get the output file without losing data-

  1. Launch the tool Enter Gmail login credentials >> Login.


  1. Now, select the Email Format to PST radio button.


  1. Here, tap on Advanced Settings and apply date filter or other settings as required.


  1. Right after this, select the destination location where you want to keep the exported PST file.


  1. Finally, click on the Start Backup button to start the process of exporting Gmail emails to PST format safely.



Many times users ask a query to free up space from Gmail account by archiving emails. So, from the above article, users can easily get the solution to this problem. Here, we have discussed the suitable method to export Gmail to PST file. Now, it is up to you to choose the suggested method for bulk export or specific export. However, we suggest you to choose free trial version, it is easy to operate and export 100 emails from the mailbox. So, through this version, you will get the proper understanding of the tool.


Q- Will I be able to save the file to computer with same formatting?

Answer- Yes, using this tool you can easily save Gmail emails to computer in the form of PST file with same folder hierarchy and email attributes.

Q- Does this tool also allows to export Gmail emails to PST and other formats?

Answer- Yes, this is an advanced tool that facilitates users with different formats other than PST. As one can even export Gmail account to EML and 8+ more file formats.

Q- How do I export all my emails from Gmail to PST on PC?

  1. Download the tool on PC safely.
  2. Login with active Gmail account.
  3. Select the PST file option and add filters.
  4. Tap Change icon to browse the location on PC.
  5. Hit Start Backup to get your PST file containing Gmail emails & Attachments.

Q- Can I use this tool to export Gmail messages along with attached files into PST?

Answer- Yes, of course, this tool allows you to export all the attachments with Gmail emails into desired format with same structure.