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How to Export Gmail to PST Without Outlook Application?

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Published By Satyam Jha
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Approved By Anuraag Singh
Published On March 19th, 2024
Reading Time 6 Minutes Reading
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Summary:- If the Gmail quota exceeded, then seek the methods to export Gmail to PST without Outlook. As it allows users to access the data of Gmail emails in Outlook without the fear of data loss and deletion. In this technical write-up, we will highlight the best go-to solution so that professionals can easily read and share the data on different platforms.

Gmail is a professionally favored choice for managing email data on a cloud-based webmail solution. Unfortunately, the 15GB shared storage gradually filled up space and left users with two choices; either update the services or backup the account.

Since Outlook PST is another widespread solution for users to access their Gmail data. Now, let’s dive in to know how to export Gmail messages to PST files.

Why Do Users Archive Gmail Emails to PST?

Before uncovering the methods, let’s first find the purpose behind exporting the Gmail data to Outlook PST file format. Now, read the below-mentioned reasons one after another:-

  • Free Up Storage:- Often the error message of Gmail storage is full, bringing hindrance for users to reading and accessing the emails. For the same, users search the methods to export Gmail to PST without Outlook. Hence, it enables users to access the data in MS Outlook and then, delete the redundant emails from Gmail.
  • Backup Email Data:- Another reason for exporting the Gmail emails to PST includes the need for backup. The accidental deletion of data and full storage of the mailbox prevent users from accessing the email data. However, taking the backup in the PST file allows users to easily open and read the data without Gmail webmail.
  • Email Migration:- Undoubtedly, users frequently search for better email solutions to seamlessly manage their email data. Moreover, PST is a standard yet commonly popular file format among professionals. Therefore, accessing the data in Outlook PST allows flawless data migration of the complete mailbox.

Overall, these are the major needs of users behind searching for Gmail export to PST files. In the next section, we will unfold two approaches for exporting the Gmail mailbox data to Outlook PST.

Manual Guide to Export Gmail to PST with Outlook

In the following section, we will explain the two manual methods for exporting Gmail emails to Outlook PST file format. To know the first method, users need to download Microsoft Outlook on their machine.

  • Configure Your Gmail Account in MS Outlook

As we have already mentioned, users run Microsoft Outlook on their system. After this, configure the same Gmail email account in the Outlook application to export Gmail messages to PST. Now, let’s learn the method:-

  1. Open MS Outlook on your machine and then, go to the “File” section.
  2. From the Info tab, select Add Account, and here, enter the Gmail address > Connect.
  3. Now, insert your Gmail login details and press Sign in.
  4. Again move to File and then, Open & Export > Import/Export.
  5. Choose Export to a File from the pop-up dialog box > Next.
  6. Now, select Outlook Data File and press Next.
  7. Here, choose the Gmail account and click on necessary checkboxes > press Next.
  8. Lastly, browse the resultant file and hit Finish.

By following these easy steps, users can Gmail export emails to PST file format. With this, let’s move forward to uncover another manual solution for the same.

  • Export Gmail to PST Without Outlook

Previously, we have explained the manual method for exporting Gmail emails with the installation of the Outlook environment. Here, know the Google Takeout services for backup of the Gmail mailbox data to PST without Outlook.

  1. Sign in to your Gmail account.
  2. Go to the Data & Privacy tab > Download or delete your data > Download your data.
  3. In this pop-up window of Google Takeout, first deselect all the checkboxes and then, manually pick the required data for export > Next step.
  4. Choose the file type option and click on Create Export.

After exporting the complete data, it will automatically create the backup in MBOX file format. Since there is no manual way to directly access and open the MBOX file data. Therefore, use the MBOX to PST converter to access the Gmail exported data to PST file format.

Drawbacks of Relying on Manual Approaches

  • For both untrained and tech-savvy professionals, implementing the steps of Outlook configuration is quite tiresome and tricky. Moreover, one mistake lets users repeat the same steps.
  • The manual solution doesn’t allow users to export Gmail to PST without Outlook. Hence, it is a major drawback of the free solution as users need to install Microsoft Outlook to access the data in PST file format.
  • Lastly, if using the Google Takeout services for exporting Gmail emails to Outlook PST files. It offers limited attempts for users to backup the complete data of the Gmail mailbox and if thresholding the limit, users need to restart the process.

Expert Way to Export Gmail to PST Without Outlook

Download the Gmail Backup Software, one of the expert-favored solutions to seamlessly export Gmail messages to PST/ MSG/ EML. Moreover, it is a standalone utility to backup and export the data of Gmail mailboxes to different file extensions. Using this robust software, users can backup the selective email data with all embedded attachments.

Moreover, users can mass delete Gmail emails after the backup. Besides this, it allows users to preserve the folder structure and email properties. The feature-rich functionality of this tool includes incremental backup of emails and download emails, contacts, attachments, or other mailbox items.

Step Guidance of Automated Software

Prerequisite:- Enable the IMAP and generate the Gmail app password.

  1. Download and open the aforementioned tool on your system.
    add credentials
  2. Enter the generated credential and press Login.
    choose folders
  3. In the next window, choose the folder.
    Select PST file
  4. Click on PST from Select Export Type.
    click on change
  5. Select “Change” to reset the destination path.
    Click on start backup
  6. Lastly, move to Start Backup.

Concluding Words

In this how-to write-up, we have explained the two methods to export Gmail to PST without Outlook. Since the manual one holds the major challenges for both technical and non-technical professionals. Therefore, count on the aforementioned utility to export the Gmail email data to Outlook PST without installing the Outlook environment. Moreover, it is a standalone solution to easily export the data regardless of any error.