Home » Blog » Backup » How to Backup Zimbra Mail Server Emails along with Attachments?

How to Backup Zimbra Mail Server Emails along with Attachments?

Jaspreet Singh | Modified: November 15th, 2022 | 6 Minutes Reading
Backup Emails from Zimbra Mail Server

This article directs the user to easily backup Zimbra mailbox from Zimbra mail server following the simple steps. Here, we will be explaining how you can even backup the emails attachments from the Zimbra mail server on PC.

A large vertical around the globe prefers taking a backup of their data from any cloud-based email service which is said to be a good practice.

Yet, there are some users who still believe that the cloud is a safe place to store their data.

There are certain security measures provided by the webmail to its users, but they do not guarantee safety from the external threats.

Here are the threats leading to data-loss or corruption situations, or delay in your work if you do not backup Zimbra mail server data:

  • Anonymous hackers removing messages from your account after hacking it
  • Delay in work due to outages
  • Virus attacks corrupting your mailbox
  • Malware like ransomware attacks encrypting emails until the ransom is paid
  • Deleting data without knowing or thinking it’s not useful in the future

In these cases, no email service will make up for the damage caused due to external or human errors.

So, to overcome such situations or avoid falling into one, take a backup of your data using the methods given here.

Easy Techniques to Backup Zimbra Mailbox 

For those who want to use the manual method, you can learn the steps explained below.

If you are looking for a non-tech and professional solution, there is an advanced technique which can easily be implemented and no risk of failure is involved.

Remember, the manual solution might have a few drawbacks that can lead to corruption or data-loss scenarios.

Moreover, experts never suggest this solution for backup of Zimbra mail server data in bulk.

Rest assured, the software will complete the procedure and keep the data in one-piece.

Steps of Manual Method to Backup Zimbra Mail Server

To do so, go through the steps given below:

  1. Login to your Zimbra account and choose the Preferences option.
  2. Click on the Import/Export button and choose the Type as Account in the Export panel.
  3. Check out all the data, all the folders that displays on the screen.
  4. Press the Export button and hit the Save File option in the dialog box that appears.
  5. Choose the destination location for the files and hit Save.

The files saved will be in .tgz format since Zimbra only supports that format.

However, when you backup Zimbra mailbox using this method, the available risks can cause damage to the files.

Also, if you want to export the files selectively, you will need to perform different type of steps for it as mentioned in the next section.

Advanced Settings to Export Selective Data from the Mailbox

Execute the listed instructions:

  1. Once you login to your account, navigate to the Preferences section and hit the Import/Export option.
  2. In the Export section, choose Type as Account.
  3. Go to the Source field and choose the folder to backup Zimbra mail.

If you choose the Source as All Folders, the data types field will be used to export the data via the folder type. In case, you did not choose a specific folder, the data types is not of concern.

  1. Now, select a Start and End Date to export the emails falling between this time.
  2. Hit the Export button & choose the Save File Set the destination for it in the dialog box that appears.

Now, let’s find out about the professional solution to make this operation a rather easier one.

Backup Zimbra Server Mailbox Emails on Desktop Safely

Is the Professional Method to Backup Zimbra Mailbox Easy in Technical Terms?

Well, to first answer the question, it is indeed an easier solution.

With the safe and secure Mac IMAP Email Backup Tool you get the capability of exporting all data to the local storage in desired file format.  This software has its own benefits for backing up the data from the Zimbra Server. You just have to put the credentials and perform some easy steps. In just few seconds, it will start the backup process of Zimba mail server emails to PC.

Download Now Purchase Now

Moreover, this tool provides you various of facilities that helps in a secure backup of emails. So, you won’t face any data loss situation or modification while using this tool.

How to Backup Emails from Zimbra Mail Server Step by Step?

Want to know how the tool works? Let’s take a look at it:

1. Launch the tool and provide the credentials of Zimbra mail server account and give in the details for IMAP server & Port No. Hit Login.

download software and login

2. Start the backup Zimbra mail server emails procedure by choosing the export format as per your requirement. These steps are for EML format and just click on the Advance Settings button.

Backup Zimbra Mailbox from server

3. Now, set the Naming Convention to rename the file and set the dates in the Date-Filter for a selective data backup


4. Choose the Delete after Download option to remove the emails from the Zimbra server mailbox. Then, click on the Change button to pick the destination location for your exported data.


5. Begin the backup task by clicking on the Start Backup option.

Backup Zimbra Mailbox

Features of this Smart Professional Utility

  • Allows to backup Zimbra mailbox emails from Zimbra server in formats; PST, PDF, MBOX, EMLX, MSG, HTML, etc.
  • Selective data export made possible by applying the Date-Filter feature
  • Option to reset names of emails like Subject, Date + Subject via Naming Convention
  • Delete after Download permits to free up space by removing emails after export
  • Keep the folder structure & data integrity Intact using Maintain Folder Hierarchy
  • Export the new data files via Incremental Backup feature & avoid duplicity errors
  • Compatibility with Mac OS X 11 and all the lower versions

To Conclude

Exploring for solutions to backup Zimbra mailbox from Zimbra Server but can’t find the right one? Well, this blog has covered it all. In this article, we have shared the efficient methods in detail. Hence, you can simply use them without any technical assistance. However, we kept the risks in mind that hover over the user’s head and cause data-loss or corruption situations. Since nobody likes their data being damaged, we have suggested a software for a successful & safe backup.