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Backup Zimbra Mailbox – Non-Technical Solution to Export Data

Jaspreet Singh | Published: 2021-12-02T11:43:04+00:00

This article directs the user to easily backup Zimbra mailbox following the simple steps explained in here.

A large vertical around the globe prefers taking a backup of their data from any cloud-based email service which is said to be a good practice.

Yet, there are some users who still believe that the cloud is a safe place to store their data.

There are certain security measures provided by the webmail to its users, but they do not guarantee safety from the external threats.

Here are the threats leading to data-loss or corruption situations, or delay in the user’s work if you do not backup Zimbra mail:

  • Anonymous hackers removing messages from your account after hacking it
  • Delay in work due to outages
  • Virus attacks corrupting your mailbox
  • Malware like ransomware attacks encrypting emails until the ransom is paid
  • Deleting data without knowing or thinking it’s not useful in the future

In these cases, no email service will make up for the damage caused due to external or human errors.

So, to overcome such situations or avoid falling into one, take a backup of your data using the methods given here.

Easy Techniques to Backup Zimbra Mailbox Described

For those who want to use the manual method, you can learn the steps explained below.

If you are looking for a non-tech and professional solution, there is an advanced technique which can easily be implemented and no risk of failure is involved.

Remember, the manual solution might have a few drawbacks that can lead to corruption or data-loss scenarios.

It is not suggested by the experts for backup of data in bulk.

Rest assured, the software will complete the procedure and keep the data in one-piece.

Steps of Manual Method to Backup Zimbra Mail

To do so, go through the steps given below:

  1. Login to your Zimbra account and choose the Preferences option.
  2. Click on the Import/Export button and choose the Type as Account in the Export panel.
  3. Ensure that all the data, all the folders are displayed on the screen.
  4. Press the Export button and hit the Save File option in the dialog box that appears.
  5. Choose the destination location for the files and hit Save.

The files saved will be in .tgz format since Zimbra only supports that format.

However, when you backup Zimbra mailbox using this method, there are a few risks involved that can cause damage to the files.

Also, if you want to export the files selectively, you will need to perform different type of steps for it as mentioned in the next section.

Advanced Settings to Export Selective Data from the Mailbox

Execute the listed instructions:

  1. Once you login to your account, navigate to the Preferences section and hit the Import/Export option.
  2. In the Export section, choose Type as Account.
  3. Go to the Source field and choose the folder to backup Zimbra mail.

If you choose the Source as All Folders, the data types field will be used to export the data via the folder type. If a specific folder is chosen, the data types is not of concern.

  1. Now, select a Start and End Date to export the emails falling between this time.
  2. Hit the Export button & choose the Save File Set the destination for it in the dialog box that appears.

Now, let’s find out about the professional solution to make this operation a rather easier one.

Is the Professional Method to Backup Zimbra Mailbox Easy in Technical Terms?

Well, to first answer the question, it is indeed an easier solution.

By downloading the Intelligent Mac IMAP Email Backup Tool by experts, you get the capability of exporting all of your data to the local storage in desired file format.

Download Now Purchase Now

Want to know how the tool works? Let’s take a look at it:

1. Launch the tool and choose Zimbra email service. Enter the credentials for your account and give in the details for IMAP server & Port No. Hit Login.

ldif file

2. Start the backup Zimbra mail procedure by choosing the export format as per your requirement. These steps are for EML format. And click on the Advance Settings button.


3. Now, set the Naming Convention to rename the emails and set the dates in the Date-Filter for a selective data backup from a specific time-period.


4. Choose the Delete after Download option to and click on the Change button to pick the destination location for your exported data.


5. Begin the export by clicking on the Start Backup option.



  • Allows to backup Zimbra mailbox in formats; PST, PDF, MBOX, EMLX, MSG, HTML, etc.
  • Selective data export made possible by applying the Date-Filter feature
  • Option to reset names of emails like Subject, Date + Subject via Naming Convention
  • Delete after Download permits to free up space by removing emails after export
  • Keep the folder structure & data integrity Intact using Maintain Folder Hierarchy
  • Export the new data files via Incremental Backup feature & avoid duplicity errors
  • Compatibility with Mac OS X 11 and all the lower versions

To Conclude

Exploring for solutions to backup Zimbra mailbox but can’t find the right one? Well, this blog has covered it all. The correct methods for the transfer are explained here in detail which can be used without any technical assistance.

The article has been written by keeping in mind the risks that hover over the user’s head and cause data-loss or corruption situations. Since nobody likes their data being damaged, the software is explained for a successful & strong backup.