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Download G Suite Emails Using Free Methods on Mac Desktop

Jaspreet Singh | Modified: 2023-03-09T08:17:48+00:00
download g suite emails

However, there are plenty of benefits of the G Suite account that gives you the authority to work with multiple features. G Suite or can say Google Workspace is more flexible while working or managing emails on a day-to-day basis. Though, it provides you with more data storage and enhances security. But, even after providing better security, it is better to download G Suite emails to computer. After all, taking action before any mishap is way better than sorry.

However, there are a few methods through which you can learn how to export G Suite emails to Mac desktop safely. But for a better way you can even take a help of a professional solution.

Now, let’s just know all the ways that can help to download emails from Google Workspace.

Best Techniques to Download G Suite Emails

To know how to export G Suite emails to Mac desktop, you can take the help of any of these methods-

  1. Google Takeout
  2. Professional and Proven Solution
  3. Using Data Export Tool

How to Export Google Workspace Email to Computer via Google Takeout?

When it comes to Google Takeout, it means an online service that is provided by Google itself to download required data from the mailbox. To get all the emails from the G Suite account, you can take a help of Google takeout, follow the steps-

  1. You need to log in to the https://takeout.google.com URL with the help of G Suite administrator credentials.
  2. By default, it will select all the available applications of the particular account, so here, you can select only the Emails option.
  3. After the selection, tap the Next Stop option.
  4. Now, you need to select the delivery method. Then, choose any option in the delivery method where you want to receive the downloaded file.
  5. After selecting a delivery method, select a frequency and choose how often you’d like to download files from G Suite.
  6. Once you are done with the frequency selection, just choose the file size and file type accordingly.
  7. Following that, mouse-click on the Create Export button.
  8. After performing these steps, you’ll receive an email from Takeout with a link to the archived files. From the email, choose the Download Archive to start downloading the data. As a result, the data will move from the Google servers to the Download folder on the Mac laptop.

How to Download G Suite Emails Using Professional Solution?

When it comes to downloading all the emails from Google Workspace without any limitation, then only direct solution fits well. So, for that, the MacWareTools Google Workspace Backup Software for Mac is the best way. By using this solution you can not get G Suite email but also get other data which you need.

Furthermore, it is the advanced solution that provides multiple features to customized the process while downloading. However, it even allows you to export G Suite emails to PST, PDF, HTML, MBOX, EML, and more. So, you can choose any file format as per your requirement and then save the resultant file on your Mac machine. The best thing about this software is that it will not affect any existing data of the mailbox. Therefore, you will get the entire G Suite mailbox as it was before the first download.

If you have upgraded to your Mac machine and are using a newer version recently, you can operate this tool there as well. As it is the only standalone software that can work efficiently on all latest and old versions of Mac machines.

Guide to Download Google Workspace Emails on Mac Desktop Instantly

First of all, download the tool on your Mac machine, and then follow the steps to take out emails from the G Suite-

  • Enter your active Google Workspace / G Suite credentials, tap Login on the initial screen.

download g suite email

  • Then, from the next window, choose any option given in the export section to download G Suite emails to computer.

choose any option to export

  • In this step, click on the Advance Settings and apply the required settings as necessary.


  • Now, you can choose any location path on Mac desktop to store the exported file by tapping on the Change button.

download g suite email

  • Mouse-click the Start Backup option from below for instantly downloading bulk G Suite emails with attachments on Mac computer.


Use Data Export Tool to Take Out G Suite Emails

  1. To use this method, firstly, sign in to your G suite admin account
  2. Navigate to the G Suite Admin Console and click the arrow (<) button
  3. Here, choose the Tools option and click on Data Export
  4. Now, click the Start Export button to download G suite emails on a Mac machine
  5. After a week, you will receive an email with the download link to get selected Google Workspace emails.
  6. Once you get it, just open the email and download them easily on your Mac desktop.

Advantages of the Tool Over Manual Methods

This software is very helpful and it is better to choose over manual methods because-

  1. Once you download G Suite emails on Mac computer, the tool lets you automatically delete emails after downloading from the server to free up space.
  2. In addition, it allows you to download only new emails from your Google Workspace account to prevent duplicates via Incremental Backup option.
  3. Never hampers the folder hierarchy before or after downloading G Suite mailbox emails to computer hard drive.
  4. Also, the data export tool takes about 72 hours or so to download the Google Workspace email to desktop. In fact, it doesn’t even export the freshly added email data from the mailbox. On the other hand, this professional tool will download bulk emails and attachments from G Suite mailbox instantly.
  5. In the case of Google Takeout, it also takes a long time to download emails from G Suite when the mailbox is very large.
  6. Likewise, the professional tool can work on the latest and earlier versions of Mac OS, including Mac OS X 12.0 (Monterey), Mac OS X 11.0 (Big Sur), Mac OS X 10.8, and below.


Whenever it comes to some important data it is better to have a backup locally stored on system. Therefore, in this article, we have discussed the same scenario. Though, we have mainly shared methods on how to download G Suite emails on Mac desktop here. So, you can download all your emails from Google Workspace using free and professional methods. But, make sure to compare them with each other and go for the best solution that suits the need. However, we would suggest you to go with a professional automated software to instantly downloading emails with attachments locally from G Suite mailbox.