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How to Export G Suite Mailbox to PST File in Simple Steps?

Published By Chirag Arora
Approved By Anuraag Singh
Published On May 11th, 2023
Reading Time 7 Minutes Reading

If you are wondering how to export G Suite to PST file on a Mac computer then no need to worry more. As, here, we will provide you with a better solution to export all necessary emails from the G Suite mailbox.

However, both G Suite / Google Workspace and Outlook are very popular in terms of professional use. Whereas G Suite empowers the entire company to access Gmail and the suite of Google apps. Even G Suite also provides access to Google Drive, Google Sheets, Docs, and more. But, then Microsoft launched Outlook 2021, 2019, 2016, 2013, 2010, and 2007 for its users. Due to this, most organizations preferred to switch to Outlook applications for email management to deal with multiple tasks.

However, switching from Google Workspace to Mac Outlook is not as easy a task as it seems. But whatever the case, in this article, we are going to discuss all the possible ways to export G Suite mailbox to PST format on Mac.

Table of Content

Manually Export G Suite to PST File on Mac For Single User

To process this export task of the G Suite account mailbox emails you must proceed with the below manual steps –

Step 1 – Enable IMAP in Your Google Workspace Account

  • To begin this, just login into your G Suite account, and choose the Settings option.
  • Tap on the Forwarding and POP/IMAP options in the second step.
  • Now, make sure to check the enable IMAP option and Save the Changes that you have done so far.
  • As of now, you have done with the required settings in your G Suite account, now, let’s proceed with the second step.

Step 2 – Configure G Suite Account into Outlook

Now, to export google apps email to pst, the next step is to configure it into your Outlook application on a Mac machine –

  • Here, run the Microsoft Outlook application,
  • After that, navigate to the File option from above and tap on the Add Account in Info Section
  • Here, enter your email credentials for your G Suite account and hit the Sign-in button
  • As a result, you have successfully configured your G Suite account into Outlook. Just finish it by clicking on the Done button as given.

Step 3 – Export Google Workspace Email to PST Format on Mac

  • To complete this entire task, you need to convert G Suite mailbox to PST or Google Workspace. Just go to the File > Open & Export > Import/Export option
  • Now, just choose the “Export to a file” option and tap on the Next button to move further
  • Pick the folder containing the G Suite emails and hit Next to proceed
  • Afterward, browse the location to save the resultant PST file on your Mac machine and hit the Finish button.

As of now, you have a PST file containing the email data of the G Suite mailbox. Now, it is up to you to import it any Outlook application version as per the operating machine.

Major Drawbacks of Manual Method by Configuration

In this method, you will face some limitations while converting G Suite to PST file format, these are –

  1. The key is you will need an Outlook application installation with proper configuration.
  2. Furthermore, when you configure the account in Outlook with IMAP settings, it will only sync your Google Workspace’s Inbox emails. This means that no other email folders from your G Suite mailbox will be exported to the PST.
  3. Also, it does not allow multiple G Suite users’ accounts to be configured simultaneously.
  4. Above all, this completely manual process to export the G Suite mailbox to PST task is a bit technical. Hence, you need to have proper knowledge of technical terms to perform this task manually.

Looking for a better solution for conversion? We have got you covered, check the next section for the same.

Best Solution to Export Google Workspace Email to PST on Mac OS

The above methods are not as reliable as they seem, so we recommend you go for a professional solution for email exportation. So, for this problem, we suggest you choose the Best G Suite Backup Software for Mac. As this is one such solution that allows you to easily export the entire mailbox in PST format from a G Suite account on a Mac desktop.

The best thing about this software is that it not only provides an instant solution but also lets you export Google Workspace email to PST. If in any case, you need any other format to download G Suite emails or to import them into a different email client other than Outlook. Then, in this case, this automated software would still be a wise option to opt for.

Now, let’s understand this solution in depth with its working steps for all Mac machines.

Steps to Use the Tool to Export Google Workspace Email to PST

First of all, download the software on any Mac machine, and follow the steps as stated below for exporting emails-

  • In the initial screen, enter your active credentials of your G Suite account, tap Login.

export g suite to pst

  • Then, from the next window, choose the PST option as given in the export section.


  • Now, tap on the Advance Settings and apply the settings as necessary for the resultant PST file.

export g suite to pst

  • In this step, you can decide any location path by tapping on the Change button.


  • At last, hit the Start Backup option from below to export G Suite to PST format on Mac computer.

export g suite to pst

Why Do Professionals Prefer Automated Solutions?

However, there are many reasons why professionals do not prefer to go for manual solutions, such as-

  1. Manual strategy though good to perform but is a tedious and time-consuming process. And yet it makes no assurance to provide accurate outcomes.
  2. Also, there are high chances of human error while using a manual method to export G Suite to a PST file.
  3. Even this manual method does not provide the facility to filter emails to be exported from Google Workspace mailbox to PST format.
  4. Apart from these, it is essential to have technical expertise for the proper execution of this email exporting job.


However, Google Workspace is way better than the other email clients for data management. But, sometimes, the urgency or some work-related issues, it becomes necessary to export G Suite to PST format. As most organizations prefer to manage their email data in Outlook applications. So, for that, in this article, we have suggested the best methods including manual and professional ones. Here, you have got the idea that which one will be more suitable for your query or not. But, in case, if you’re still unable to find out the correct one for yourself, then we would recommend you go with the automated solution. That’s how you learn to deal with such issues to export emails G Suite to PST format. As you have seen above the manual method is quite lengthy and required technical knowledge to do this task. So, you must opt for this automated solution to convert G-Suite mailbox to PST.

FAQ – Frequently Asked Questions

Ques. Is there any size limitation to converting G Suite emails to PST files?
Ans. If you are using the manual method there is a file size limitation to converting G Suite emails to PST files. But if you are using the professional tool then you can export unlimited G suite emails to PST file format.

Ques. How much time does it take to export G Suite emails to PST?
Ans. The amount of time needed for converting G Suite emails to PST depends upon your internet connection speed and the size of your data.

Ques. Is it possible to convert G Suite emails to PST without Outlook installation?
Ans. Yes, with this software, users can simply save Google Workspace emails to PST without the installation of Outlook.

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