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Import Outlook PST to Apple Mail – A Step by Step Guide

Brandon Smith | Modified: 2021-01-14T11:29:06+00:00
Import Outlook PST to Apple Mail

Summary: The blog comprises complete information to import Outlook PST to Apple mail along with all possible solutions. Users just need to perform the procedure in a step-by-step manner to accomplish the task without any hurdle.


Sometimes the presence of bug or malware crashes Outlook application. Or, there may several other reasons for what users might need to migrate from Outlook to Apple Mail. However, executing this migration is not that much easy as it seems to be because both email applications utilize different file formats to store their mailbox database.

Microsoft Outlook uses PST file format to save all personal information of users where Apple Mail uses MBOX file for the same. Thus, many enterprise users search for a solution to import Outlook PST to Mac Mail.

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Manual Technique to Import Outlook PST to Apple Mail

The manual approach is considered to be more complex hence, it is recommended to follow every step cautiously. Any misstep or abnormal execution of guidelines may lead to serious data loss.

Important: Before going further, take the backup of original PST file.

Step 1: Sync MS Outlook with Gmail using IMAP

  • Log into your Gmail account
  • Hit the gear icon at top right and choose Settings
  • Select Forwarding and POP/IMAP tab
  • Click Enable IMAP
  • Click on Save Changes button
  • Now, open Microsoft Outlook application
  • Navigate to File >> Add Account
  • In the Account Settings wizard, click New
  • Select Email Account, click Next
  • Choose Manual Setup or Additional Server Types option, click Next
  • Select Internet Email and click Next
  • In the new wizard, enter your name, email address, and password
  • Change Account Type to IMAP
  • Type imap.gmail.com in Incoming Mail Server field
  • Enter smtp.gmail.com in Outgoing Mail Server box
  • Click on More Settings
  • Change Incoming Server (IMAP) and Outgoing Server (SMTP)
  • In the Outgoing Server menu, select My Outgoing Server (SMTP) requires Authentication
  • Click to choose Use Same Settings As My Incoming Server
  • Click OK >> Next
  • Click Finish and OK to end up the setup
  • Drag desired emails from Outlook account and drop them to any folder of Gmail account

Step 2: Configure Gmail Account in Apple Mail

  • Open Apple Mail application select Mail >> Preferences
  • Navigate to Accounts tab and click on Add icon
  • Enter your complete name, email address, and account password
  • Click Continue
  • Enter all necessary information in appropriate fields:

Incoming Mail Server

  • Account Type: IMAP
  • Description: Gmail
  • Incoming Mail Server: imap.gmail.com
  • Username: Enter your Gmail username
  • Password: Enter your Gmail password
  • Hit Continue button

Outgoing Mail Server

  • Description: Gmail
  • Outgoing Mail Server: smtp.gmail.com
  • User name: Enter your Gmail username
  • Password: Enter your Gmail password
  • Click on Continue
  • Check your Account Summary
  • Hit Create button
  • Now, drag and drop the PST files emails from your Gmail account to Apple Mail on your Mac machine

Professional Assistance: A Better Solution to Import PST to Mac Mail

As the manual technique to migrate Outlook PST to Apple Mail is lengthy and time-taking thus, users can take help from a trusted third party software. Outlook PST to MBOX Converter for Mac can convert multiple Outlook PST files into Apple Mail supported MBOX file format. It can create a single MBOX file for every folder of PST file along with maintaining the folder hierarchy throughout the process.

Steps to Import Outlook PST to Apple Mail via MBOX file:

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mac pst to mbox converter

    • Launch the software and click on Add File(s)/ Add Folder(s) button to add PST file.

add file or folder

    • After adding file/ folder the software will list it on display.

adding file

    • Select MBOX from ‘Export Type’ section and enable Maintain Folder Hierarchy option.

Import Outlook PST to Apple Mail

    • To export the data of a specific time period, apply Date Filter

filter option

    • Next, browse a destination location to save the resultant MBOX files.

save resultant file

    • Eventually, click on Export.

import pst to mac mail

The export process will begin. Once it is done click OK. Now, you will get MBOX files at the saved location.

Steps to Import MBOX in Apple Mail

  • Open Apple Mail application
  • Click on the File tab and choose Import Mailboxes
  • Choose Files in MBOX Format in Import data from section. Click Continue
  • Select MBOX file that you have exported before and click on Choose
  • Once the MBOX import process gets finished, click Done

After this, you can access your Outlook PST content from Apple Mail account

Summing It Up

In order to fulfil personal and professional requirements, sometimes users may need to import Outlook PST to Apple Mail. This technipage incorporates two methods to execute such migration: Manual and Automatic. The manual method includes some serious limitations and requires technical expertise to execute thus, it is better to opt the professional approach.