Outlook for MAC

How to Import PST to Apple Mail on Mac? Ultimate Guide

In this technical write-up, we will answer the query of how to import PST to Apple Mail on macOS. It lets users access the Outlook PST file on the Mac Mail app with no data loss. Follow the guide to know the step instructions.

Several users constantly raise this query making it popular in search results. This blog will provide complete step-by-step guidance for importing the Outlook PST file to Apple Mail. Additionally, we will unfold the reason for choosing Mac Mail over Mac Outlook. Let’s dive into it.

Why Choose Apple Mail Over Mac Outlook?

Mac users prefer Mac Mail to Outlook for Mac for a myriad of reasons. It mainly depends on users’ needs and preferences, especially when Mac users looking for advanced email management tools.

For Mac users, Apple Mail is the native choice for managing emails with seamless integration with macOS. Here are the reasons to choose Mac Mail over Outlook for Mac:

• Mac Mail is pre-installed, commonly known as the default email client on the MacBook. When it comes to PST files, users need to download Outlook for Mac to read the data of .pst file.
• Apple Mail offers smooth integration with other Apple services such as Calendar, iCloud, and even Contacts. It adds convenience for Mac users to experience the Apple ecosystem effortlessly.
• Compared to Mac Outlook, Apple Mail comes with feature-packed functionalities such as a clean and simplified interface. Additionally, it enables Mac users to access emails faster and hassle-free.
• Another reason to make Mac Mail your first choice is the privacy feature. Since privacy can’t be compromised, especially for emails. Apple Mail solely focuses on robust security helping professionals to secure sensitive emails.
• Even with the pricing, Apple Mail wins the game; it is free and doesn’t require any subscription plan. On the flip side, Mac Outlook has a feature-packed plan when opting for Outlook 356.

These are the common reasons why users search for methods to import PST to Apple Mail. Now, let’s check out the different methods for adding Outlook PST files to Mac Mail.

How Can I Import Outlook PST to Apple Mail Account? Manual Guide

The manual approach is considered to be more complex hence, it is recommended to follow every step cautiously. Any misstep  execution of guidelines may lead to serious data loss.

Important: Before going further to import Outlook PST to Mac Mail, take the backup of the original PST file.

• Step 1: Sync MS Outlook with Gmail using IMAP

1. Log into your Gmail account.
2. Hit the gear icon at the top right and choose Settings.
3. Select the Forwarding and POP/IMAP tab and enable it.
4. Afterwards, tap on the Save Changes button.
5. Now, open the Microsoft Outlook application.
6. Navigate to File >> Add Account.
7. Now, in the Account Settings wizard, click New.
8. In this step, just select Email Account, click Next.
9. Choose Manual Setup or Additional Server Types option, and click Next.
10. Select Internet Email and click Next to import Outlook to Mac Mail.
11. In the new wizard, enter your name, email address, and password
12. Change Account Type to IMAP
    Type imap.gmail.com in the Incoming Mail Server field
    Enter smtp.gmail.com in the Outgoing Mail Server box
13. Click on More Settings.
14. Change Incoming Server (IMAP) and Outgoing Server (SMTP).
15. In the Outgoing Server menu, select My Outgoing Server (SMTP) requires Authentication.
16. Click to choose Use Same Settings As My Incoming Server.
17. After that, mouse-click OK >> Next.
18. Later on, hit the Finish and OK buttons to end the setup.
19. Drag desired emails from the Outlook account and drop them to any folder of the Gmail account.

• Step 2: Configure Gmail Account in Apple Mail

Now, to import Outlook PST to Apple Mail, you need to configure the Google Account to the Mac Email client.

1. Open the Mac Mail application and select Mail >> Preferences.
2. Then, navigate to the Accounts tab and click on the Add icon.
3. Enter your complete name, email address, and account password.
4. In this step, just mouse-click Continue.
5. Afterwards, enter all necessary information in the appropriate fields:
6. Incoming Mail Server
   Account Type: IMAP
   Description: Gmail
   Incoming Mail Server: imap.gmail.com
   Username: Enter your Gmail username
   Password: Enter your Gmail password
7. Hit the Continue button.
8. Outgoing Mail Server
   Description: Gmail
   Outgoing Mail Server: smtp.gmail.com
   User name: Enter your Gmail username
   Password: Enter your Gmail password
9. Click on Continue.
10. Check your Account Summary and Hit Create button
11. Now, drag and drop the PST files emails from your Gmail account to Apple Mail on your Mac machine.

So, this was the manual approach that will require you to perform while importing Outlook PST into Apple Mail accounts. As being said before, the method is complex still the result won’t be completely accurate.

Remember: Performing the manual guide can cause data loss, especially if missing out on any step when configuring the account. Moreover, it is a task-stealing work that consumes time and effort. For professionals and untrained eyes,  using this step guidance is quite complicated and triggers unwanted challenges.

Unlock Advanced Features: Import PST to Mac Mail Software

• Using the MacWareTools recommended tool to import PST to Apple Mail enables users to access emails, attachments, and other email properties including To, Cc, From, Date, Subject, etc.
• This software lets users add inaccessible and corrupted PST files of Outlook version 2021, 2019, 2016, and it’s below. Additionally, it supports all the latest editions of the Mac OS X series.
• Another unmatched feature of this pro tool includes bulk convert PST files to Apple Mail. With this, users can easily access the Outlook data file on the Mac app on Mac OS. It lets users upload single or multiple PST files.
• This tool has the feature of applying a smart email filter to extract selective Outlook PST files into Apple Mail. It leverages users to sort the emails with attachments without any data alteration and loss.
• The import Outlook PST to Apple Mail converter allows Mac users to preserve the folder hierarchy and structure in the original file format. Without any manual work or challenge, users can effortlessly access the Outlook PST to Mac Mail.

FAQs on Import PST to Apple Mail

Q. How to import Outlook PST file to Mac Mail?
Here are the quick steps to access PST files to Apple Mail on macOS:-

1. Download MacWareTools recommended tool on your Mac.
2. Choose options: Add Files & Add Folders to upload .pst file.
3. After adding the file, select Export Type from the MBOX file.
4. Move to Change to access the resultant file on your macOS.
5. Lastly, hit on Export to complete the PST file on Mac Mail.

Q. Is Apple Mail better than Outlook for Mac?
Apple Mail is certainly a great choice over Outlook for Mac users. It comes with feature-packed functionality compared to the Outlook app. For MacBook users, it is a native choice for managing emails with advanced email tools. This email client is completely free rather than Outlook where users need to buy a subscription plan for Outlook 365.

Q. How can I access Outlook PST attachments to Apple Mail?
Download the above-mentioned software to extract PST attachments to Mac Mail while maintaining the folder structure. It lets users easily archive the Outlook PST file on the Mail app without any loss.

Also, read: reasons why Mac Outlook not syncing with Gmail.

Let’s Conclude!

In the following guide, we have provided two approaches to import PST to Apple Mail. Depending on the manual guide offers unwanted challenges and even leads to data loss. Therefore, opt for the aforementioned automated software to access the PST emails with attachments on Mac Mail without hassle.