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Methods to Migrate Gmail to Google Workspace (Formerly G Suite)

Published By Satyam Jha
Approved By Anuraag Singh
Published On April 26th, 2024
Reading Time 6 Minutes Reading

Summary:- Google Workspace— one of the popular suites for seamless communication and enhancing collaboration with intuitive tools. There are various instances where professionals search for methods to migrate Gmail to Google Workspace. In this technical write-up, we will address the best go-to solutions. Now, let’s dive in to begin the article.

Google Workspace is a leading cloud-based platform that offers robust services and integrated tool functionalities for professional and business entities. Moreover, it is considered the upgraded yet new edition of G Suite. Further, the prime features of using the Google Workspace are:-

  • Streamline Communication
  • Manage Meetings and Presentations
  • Get Use of Collaborative Tools
  • Seamless Management of Google Drive
  • Services of Google Vault

In this article, we will discover the need to migrate Gmail to Google Workspace. Now, let’s delve into learning the solutions.

Why do Users Search for Migrating the Gmail Data to Google Workspace?

Migrating Gmail emails to Google Workspace offers unparalleled benefits to the users. Moreover, it enables professionals and business entities to use the complete productive suite tools in one place. So, let’s move ahead to understand the prime reasons to upgrade Gmail to Google Workspace.

  • Storage Quota:- The free Gmail account only offers a 15GB shared storage solution for every account. Gradually, users address the error message “Gmail is running out of storage”. In this situation, upgrading to the Google Workspace plan offers a robust storage solution through which users can easily manage email data and other files.
  • Admin Control:- Google Workspace provides centralized controls to the admin for managing the account. Moreover, users can custom-set the policies and other rule guidance without any hindrance.
  • Security:- The prime reason to migrate Gmail to Google Workspace includes protecting the crucial mailbox data. Moreover, Google Workspace is combined with advanced security functionalities such as data encryption, regulation, and more.

Overall, migrating the Gmail account to Google Workspace allows users to use seamless integrated services of Google such as calendars, meet, contacts, etc. Hence, it is a standalone solution to secure the email despite their business size.

Discover Manual Solution to Upgrade Gmail to Google Workspace

As we have already mentioned, we will unfold two approaches to migrate Gmail to Google Workspace i.e. manual and expert solutions. Now, let’s understand the manual guidance first for transferring the Gmail account to Google Workspace. Here, read the step-by-step solution:-

  1. Sign in to Gmail account.
  2. Go to “Settings” and then, move to “See All Settings”.
  3. Now, click on “Forwarding POP/IMAP” and then, allow the IMAP configuration.
  4. Lastly, select Save Changes.

After configuring the settings of IMAP then, let’s dive in to learn how to set up a Gmail account in Google Workspace. Now, start the step guidance:-

  1. Navigate to admin.google.com to open Admin Console.
  2. From the Home page window, move to Google Admin and then, select Data Migration.
  3. In Data Migration, go to Set Data Migration Up and in the pop-up window of Configure Data Migration Service > Gmail.
  4. Now, choose the date range for migration.
  5. From the Migrations option, click on Add user, and then add your Gmail email address > hit Authorize.
  6. In the next window of Add People to Your G Suite Account, insert the new username and press Add.

Exercising these steps, users can upgrade Gmail to Google Workspace. However, this manual guide retains major challenges. In the next section, we will delve into the demerits of using free solutions to migrate email data.

Limitation of Using Manual Solution for Migrating Data

  • For both professional and unskilled people, implementing the step guidance to migrate Gmail to Google Workspace is complex and time-consuming. Often users unknowingly configure the mistaken step which leads to errors and other issues.
  • The second limitation of this free solution includes repetitive processes. Hence, users need to set up the same steps until the migration of Gmail data is completed. Besides this, it doesn’t preserve the same folder structure and other mail properties.
  • Lastly, it consists of the fear of losing crucial data during the migration. Moreover, users need to have an understanding of the technicalities before implementing these steps for upgrading their Gmail emails to G Suite.

Expert Approach to Migrate Gmail to Google Workspace

After the manual solution, seek a secure and reliable solution to upgrade Gmail to Google Workspace. Therefore, download the MacWareTools IMAP Migration Software, one of the standalone solutions to migrate and backup Gmail data to an IMAP-enabled platform. Using this advanced tool, users can convert Gmail emails to renowned email services such as G Suite, Outlook, etc. Further, it leverages users to choose the date-filter option to migrate the selective data from Gmail.

Moreover, the key features of this utility include preserving the folder hierarchy, include/exclude email folders, and adding multiple accounts for migration. Besides this, the tool is compatible with all the new editions of Mac OS machines. Hence, it is a one-stop solution to access the Gmail data to Google Workspace.

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Follow the Steps of Advanced Utility

Prerequisite:- Please ensure the IMAP settings are enabled from the Source and Destination email account.

  1. Launch the aforementioned software on your Mac machine.
    add the source IMAP account
  2. From the Source IMAP account, choose Gmail, and then, enter the credential and click on Validate.
    choose G Suite from destination path
  3. From the Destination IMAP account, select G Suite and insert the login credential > press Validate.
    Click on Add
  4. From the user mapping list, select Add.
    hit Start Migration
  5. Lastly, click on Start Migration.

Supreme Features of Expert Suggested Tool

  • Allows migration from one IMAP-supported account to another. Moreover, users can choose the required source and destination for the migration.
  • Facility to add multiple IMAP-enabled accounts for transferring email data. Hence, users can migrate Gmail to Google Workspace from multiple accounts easily.
  • Using this software, users can set the date filter for extracting or migrating the selective range of email data. Further, users can use the feature of include/exclude for migrating folders of sent items, spam, bulk, junk, etc.
  • It is a one-stop solution to secure the folder structure and email properties. Moreover, users can easily secure the data from any loss and tampering.
  • Lastly, it supports all the latest editions of Mac operating solutions. Hence, users can count on this software to convert Gmail to Google Workspace completely.

Also, check out the methods to export Gmail to PST.

Concluding Words

In summary, we have discussed the two methods to migrate Gmail to Google Workspace. Since the manual approach retains the possibilities of flaws and misconfiguration. Therefore, opt for the expert-suggested solution, one of the go-to solutions to transfer the Gmail email data into a Google Workspace account.


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