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How to Migrate Gmail to IMAP Server Using Step by Step Guide?

Jaspreet Singh | Modified: 2023-02-21T10:54:24+00:00
migrate gmail to imap

Transferring your email data from Gmail account to another IMAP webmail server sounds daunting. But, here, we have come up with this informative blog to be on the safe side. So, in this article, we will describe a detailed solution to migrate Gmail to IMAP server. So that in the end you can safely complete the migration on your own to IMAP mail server.

Generally people prefer to migrate from one platform to another platform because of better features or just to enhance the work productivity. Therefore, it is important to have a secure solution in this regard.

Although we all are completely dependent on online services these days. And from time to time we always keep switching from one place to another or to another desktop. So when it comes to using email data of one platform on another desktop or from any other server. We always prefer an IMAP mail server. As using an IMAP server, migrating an entire mailbox is fairly easy.

And when it comes to Gmail, which is a free email service provided by Google with easy GUI interface. But, it has a limited space of 15 GB, so, when the mailbox size exceeds, people switch. For the same, we got a query from multiple users on our forum site, one of them is-

User Query: Hey, I have been using Gmail account earlier for my personal use, then I started using it for official purposes as well. But, now the storage is full and I can’t receive any new emails. So, I have decided to migrate to other IMAP supported email service. So, I want to know the safest solution to migrate emails from my Gmail account to IMAP, please help. 

Now, let’s understand the solution for this situation in detail.

Quick Solution to Migrate Gmail to IMAP Server on Desktop

For easily migrating emails from a Gmail account to an IMAP mail server you can go for the professional solution. Thus, for that, we have come up with a Smart IMAP Migration Software for Mac operating system. Using this tool, you can simply migrate countless emails with attachments from a Gmail account to IMAP.

However, for this automated software to operate, you need to enable IMAP. Also, if 2 Step Authentication is enabled, use the App Password to log in to this program. Or you can just disable 2-Step Authentication.

After completing the required details, it will start the application process immediately. In addition, it also supports various webmail services that are supported by IMAP servers. So, if you need to migrate your emails from a different webmail service than Gmail, go for this tool. It is even capable enough to migrate Gmail account to Amazon WorkMail.

Quite Useful Integrated Features of the Software

With this software you can enjoy its various features like-

  1. Mac Machine Compatibility – As it is not necessary that the version of Mac you are using, other users may be using the same. Hence, this tool is designed to work with all Mac operating system. Hence, it becomes easy for you to work on any version of Mac operating system. It fully supports Mac OS 10.8, and all versions below, Mac OS X 11.0 and Mac OS X 12.0 versions. However, it is necessary to have Java JDK 1.8.0 and JRE 8 installed on the Mac computer. IMAP settings also needs to be enabled for the source and destination accounts.
  2. Availability to Transfer New Gmail Emails – To prevent any email duplicates in the destination IMAP account, this tool offers delta migration feature. Using this feature, you will be able to migrate Gmail to IMAP server which you have received recently or after the first export.
  3. Free Software Version Available– Everyone likes to know about something before using it. With that in mind, there is a free demo version of this tool for migrating emails from Gmail account. Although freeware demo version of this tool offers limited trials for migration.
  4. Selective Emails Gmail Email Migration – Sometimes, you may not need an entire Gmail mailbox folders to migrate to IMAP. Hence, this software provides the facility to move only selected emails from Gmail account in a specific period to IMAP. To do this, it has a date filter option where you need to set the date range according to the “To” and “From” fields. Once you enter the fields for the required Gmail emails, the tool will migrate only those emails that fall within the selected date range. Hence, it keeps the task short to access the email in the destination account later.

How to Migrate Gmail to IMAP Server Step by Step?

Download the tool to migrate emails from Gmail account to the required IMAP account, follow the below guide-

  • Install the above-mentioned tool on your Mac PC, and implement the given instructions on the initial screen, press the “Continue” button.

migrate gmail to IMAP

  • Choose “Gmail” as a Host Name in the source account. Then, you need to enter the User name and password of the required Gmail account validation.


  • Now, in the destination account, select any “IMAP” supported application. Several options are given, but if the required one is not listed then tap on the “Other” option. After selecting them, provide the username and password of the required account and validate.


  • If there is a need to transfer emails from multiple Gmail accounts to different IMAP accounts, then you can tap the “Add” button for batch migration by mapping them.


  • To start the process, tap on the “Start Migration” option to move emails from Gmail account to IMAP. After all the steps are completed, the migration will begin and you can then access emails & attachments in any IMAP account.

migrate gmail to IMAP


Q- Does this tool allow to drop the already migrated emails from the mailbox?

Yes, this tool allows users to migrate Gmail to IMAP only newly received emails from the mailbox. In short, every time you go for migration it will already migrate emails to eliminate duplicates.

Q – Can I use this tool for bulk migration from Gmail account to IMAP mail server?

Yes, definitely, this software is capable of bulk migration of Gmail account emails with attachments to IMAP account.

Read More: Safe Solution to Migrate IMAP Email to Outlook.com Account.


In this article, you can easily migrate Gmail to IMAP server with the information explained. Using the suggested method, you will be able to transfer all emails from Gmail account mailbox to IMAP mail server. Also, it can be multiple Gmail account to migrate emails with attachments. Therefore, after migration, you will be able to access all emails with the same folder structure in the selected destination account. As this tool never compromises the folder hierarchy of the mailbox.