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How to Download Outlook.com Emails in Bulk? Verified Solution

Published By Chirag Arora
Approved By Anuraag Singh
Published On February 8th, 2023
Reading Time 6 Minutes Reading

Accessing email at any point of time may be a requirement of any urgency. And having email on your computer is one thing that protects data. So, if you are an Outlook.com user and you are wondering how to access its email in offline mode. Then you might be searching for how to download Outlook.com emails on desktop. So, for this question, we will discuss all the possible solutions here.

Outlook.com, also known as Outlook.live.com, helps you manage your data. Where you can send or receive email to connect easily.

But sometimes being a webmail service it has problems like server outage, hacking problem, mail storage problem etc. Therefore, in this situation downloading emails from Outlook.com locally can help in keeping the data safe.

User Query: Hi, I’m Shivaya. I am an Outlook.com user and I connect with my clients on a daily basis. Because of the many connections, I get around hundreds of emails daily. So, I would like to download them locally before the mailbox storage space is full. But doing it manually one by one seems horrible. So, I’m looking for a reliable automated solution. If anyone knows about it please share it with me asap.

Now, let us move towards the solution to understand the step by step process.

Secure Emails by Exporting from Outlook.com Mailbox

To know how to download Outlook.com emails manually to computer, follow the steps mentioned below:

  1. Type https://www.outlook.live.com in any web browser to log in to your Outlook.com account
  2. Now, from the mailbox select and open any email that you want to download
  3. Once it opens, mouse-click on the three dots as the “More” option given above and select the Print option
  4. Then, tap on the Save as PDF icon after previewing the page as an output
  5. Finally, select the destination location path on your Mac system and click the Save button to finish it.

This manual method will help you export Hotmail to PDF file format but one email at a time. This can be a very tedious process if you need to download multiple emails from an Outlook.com account. Therefore, we would not recommend this method for downloading messages. In this case, we suggest that you use an automated method to overcome the limits.

How to Download Outlook.com Emails with Attachments to Desktop?

When it comes to multiple emails, it is always better to go for some professional solution. Therefore, you can process this task by using Smart Outlook.com Backup Tool for Mac. As it allows you to download unlimited messages from Outlook Web App mailbox to different available formats.

Moreover, it also has in-built multiple file formats for downloading emails to desktop. Furthermore, this software has a simple and easy-to-use interface so that even users who do not have enough technical knowledge can use it.

Additionally, the folder hierarchy of the Outlook.com mailbox will be preserved during and after the process. So, you will get the downloaded emails in the same structure as before.

Let us get to know about the features and working of this application in the below sections.

Features of this Top-rated Solution

  1. Compatibility of All Mac Machines – Choosing this automated tool will benefit you in many ways because of its efficiency. In simple words, you can operate this application on any version of Mac operating system. Because it alone is capable enough and supports all Mac OS 10.8, and all versions below, Mac OS X 11.0 and Mac OS X 12.0.
  2. Free Version Available– This advanced software also offers a free demo version which you can go for a trial. This freeware trial version will help you to know the working of the tool and will give you access to download limited emails.
  3. Facility to download new Outlook.com emails – This standalone software eliminates the possibility of any email being duplicated due to incremental backup feature. By using this option, you will be able to download only new emails from the mailbox along with their attachments.
  4. Download only selective Outlook.com emails from server – If in case, you need to download Outlook.com emails on specific terms. Then using this automated solution may solve your problem, as it has a built-in Date Filter feature  for this. Therefore, to use this option, you will only need to set the date range in the field. After setting, the tool will only export emails from Outlook.live.com server mailboxes that fall in the selected date range.
  5. Provides Various Formats – Investing in this tool is also a good option as it not just provide a single format for downloading emails. But, it provides PST, PDF, MBOX, HTML, TXT and other formats to export emails & attachments from Outlook.live.com.

Steps to Download Outlook.com Emails to Computer in Bulk 

First and foremost, download the recommended app from above link on Mac PC. After that, run the tool and follow the steps given below on your Mac desktop-

  • Login with your Outlook.com account by entering the username and password in the fields provided.

download the tool

  • Then, select the file format from the given option in which you want to export your Outlook.live.com mailbox emails with attachments.

choose format to know how to download outlook.com emails

  • Now, you can set the filters to customized the procedure by clicking on the Advance Settings option.

set advance settings

  • Just after that, browse the destination path for securely saving the output file from Outlook.com mailbox, tap Change button.

change the path

  • Finally, select the Start Backup option to start downloading all emails with attachments from the Outlook.live.com account.

how to download outlook.com emails

Read More: Learn the Smart Way to Migrate IMAP Emails to Outlook.com Account


In this article, we have shared various solutions that help to know how to download Outlook.com emails. For better understanding, we have explained the step-by-step process for both manual and automated methods. However, if you have less number of emails to download, then you can go for manual solution. But, if the Outlook.live.com Web mailbox is large, we suggest you choose the professional way only.


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