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How to Migrate Zoho Mail to Gmail / G Suite? Verified Solution

Zoho is an Indian multinational technological company renowned for computer software and web-based business tools, one of them being the web-based productivity service Zoho Office Suite. If you are a Zoho user and looking for an alternative to your professional email account. Then, G Suite (now known as Google Workspace) by Google is a strong replacement for your Zoho account emails. This blog discusses the reasons and solutions to migrate Zoho to G Suite, so keep reading to know everything.

Reasons For Zoho Migration To Gmail

There are many reasons for Zoho users to migrate their emails to G Suite, and we will discuss some of them in the following points:

• Limited Cloud Storage – Zoho offers limited cloud storage for its plans, while G Suite offers robust storage options for its users. Zoho’s lowest storage option is 5 GB per user, while the highest capacity is 1 TB for a team of three to ten members. On the contrary, G Suite offers minimum storage of 30 GB per user, while the highest stands at 5 TB per user with the option to request additional storage. It is one of the reasons for email users to migrate Zoho to G Suite.
  

• Limited Language Support – SInce Zoho offers its services in English, with exceptions for French and Chinese, lack of language support for other nations limits its user base to India, the US, the UK, Canada, and China. On the other hand, Google’s multinational approach has made G Suite the preferred choice for all companies and their employees.
  
• Limited Userbase – Zoho mainly focuses on Small and Medium Businesses as its clients due to the cheaper rates, even though many major brands like Hyatt, Hyundai, OnePlus, and Stanford University use Zoho’s services for their different operations. On the other hand, almost all MNCs prefer G Suite for easy-to-access features like Chat, Meet, Docs, and other apps for better productivity and easier collaboration.

These reasons necessitate urgently migrating Zoho emails to G Suite, and we will now discuss the solutions for the migration.

Solutions to Migrate Zoho to G Suite

We will explore a manual and an automated solution for migrating Zoho emails to G Suite. Let’s begin with the manual method, followed by the automated one.

Migrating Zoho Emails to G Suite – Manual Method

There is one method for manually migrating emails from your Zoho account to G Suite. It involves enabling IMAP access for other email clients like G Suite. Let’s see the steps for manually migrating Zoho emails to G Suite:

1. Sign into your Zoho Mail account and go to Email Forwarding and POP/IMAP under Settings.
2. Click on the checkbox to enable IMAP section for accessing emails.
3. Go to your G Suite (or Gmail) account, click See All Settings under the Settings icon, select Accounts and Import and click Add another email address. Enter your Zoho email account and uncheck the Treat as an alias box.
4. Enter smtp.zoho.com as the server name and select 465 as the port value. Add your Zoho username and click the Add Account button.
5. Your Zoho account will receive a confirmation email. Click the link received to confirm.
6. Go to Forwarding and POP/IMAP on your Gmail account, click the Add email address box and click the Next box to send a confirmation link to your account. Select the link to confirm your G Suite account.
7. Enter the confirmation code in your Zoho account to verify it for migrating emails to G Suite.

This way, your G Suite account will start receiving Zoho emails to your G Suite account. This manual way to migrate Zoho to G Suite looks easy, but it is not that easier since the limitations prevent its complete usage. The first limitation is it will only let you access new Zoho emails on G Suite. Another drawback is this process is time-consuming and full of security and data loss risk. Hence, manually migrating Zoho emails to G Suite isn’t the perfect solution.

Best Solution To Migrate Zoho to G Suite

Since the manual method poses challenges for migrating Zoho emails to G Suite, an automated tool is the perfect solution. The software we will discuss here can migrate Zoho emails to G Suite quickly, saving time and not requiring any technical know-how. This tool is Mac IMAP Migrator Software. If you’re a Windows user then you click on the download button for performing the migration.

Features of the Mac Zoho to Gmail Migration Utility

There are multiple features that you get to transfer emails from Zoho Mail to Google Workspace in this software, a few of them are-

1. New Email Migration – There is a feature to prevent any duplicates of emails while transferring from Zoho Mail which will transfer only new emails. So, with the help of the Delta migration option, you can migrate only the data which you have not migrated yet.
2. Simple GUI Interface – When it comes to using a professional solution, one of the major concerns is the interface. So, to ease the pain of all technical and non-technical users, this tool provides easy to use graphic interface.
3. Date-Filter Option – If you want to migrate email from Zoho to G Suite or Gmail from a particular date range. Then, you can do this by using the date filter feature of this software. In short, it eases the task of selectively moving messages by time period.
4. Multiple Zoho Mail Migrations – There is even a feature that helps transfer emails to Google Workspace (G Suite) in batch mode. This means you can add multiple Zoho accounts to the software using the Add option. And just do the migration in one go.
5. Folder Structure Maintenance – Furthermore, this smart tool will preserve the folder structure and keep the metadata as before. So that you’ll never have to deal with missing folders or information in your destination Gmail or G Suite account.
6. Exclude/Include folders options – Using this utility, you can exclude or include unnecessary folders from Zoho mail account. You just need to include folders like Sent Items, Spam/Bulk/Junk, or Deleted Items and execute the migration process.

Steps to Migrate Zoho to G Suite Instantly on Mac

To perform this migration, first, download this software on any version of the Mac machine. After that, follow the steps to migrate Zoho Mail to Gmail or Google Workspace –

• In the initial screen, there are a few instructions given for this automated software, read them and press the Continue.

• From the next screen, select Zoho mail as the Host Name and provide User Name and Password that you need to transfer emails from.

• Now, in the Destination IMAP Account, select the G Suite option, and provide the active User Name and Password in which you want to access emails.

• In case, there is a need to migrate emails from multiple Zoho Mail to Gmail/G Suite accounts then tap on the Add option.

• You can even apply extra filters by clicking on the Advance Settings for Zoho Mail emails for accessing them later in the destination account.

• At last, tap on the Start Migration option to begin the process for a batch Zoho mail to Gmail migration.

User Reviews For Software

User 1- Hi, our company was mainly using the Zoho platform for email data management. But, by the time Zoho Mail is almost out of date compared to Gmail now. Therefore, we have decided to continue managing the data in the Gmail account. For that, my friend suggested this MacWareTools Zoho to Gmail migration tool for a quick process. And using this tool I must say that the entire migration has become so easy because of this simple GUI interface. Now, we have got all the emails in our Gmail account and we are quite happy with this tool. Thanks, team!!

User 2- However, one of our clients uses Zoho Mail as a primary email service and we use a G Suite account to manage email data. Due to this, we needed Zoho Mail to G Suite migration and for that, we found this migrator tool. This software really helped me a lot with a secure email migration without data manipulation in existing data. Using this utility was quite simple and the support team was helpful whenever we faced any issues. This tool is really best for the smooth migration of email data.

Conclusion

Regardless of the reasons for Zoho Mail to Gmail or Google Workspace migration, we have described the solution here. In this article, we have suggested the easiest and most professionally tested software. So, using this smarty utility, you can easily migrate Zoho to G Suite or Gmail account. Once the migration is complete, you’ll be able to access all emails in the same folder hierarchy. For more certainty, you can try its free demo version before choosing the license version.

FAQs

Q1. Can I export my Zoho emails between two specific dates to G Suite with the software?
Ans. Yes! The software has a Date Filter that lets you migrate emails between two specific dates and migrate them from Zoho to G Suite.

Q2. Can I migrate only sent emails through this tool?

Ans. Definitely! Use the Folder Filter to select the Sent Items folder as the migration folder for G Suite.

Q3. Can this tool migrate Zoho to G Suite for multiple accounts?

Ans. Yes, this tool can migrate multiple Zoho accounts to G Suite. Add the host and destination Zoho and G Suite email addresses in the User Mapping List box and validate them by clicking the Add button.

Q4. Do I need to worry about the folder structure of my Zoho account during the migration process?

Ans. You don’t need to worry because the tool doesn’t alter the folder structure of your Zoho account while migrating them to G Suite or any other IMAP email client!