There are various methods to export Office 365 Mailbox to PST depending on the size of your mailboxes that you are exporting, or have any public folder. It’s very easy to switch to Office 365 and all you need to do is to purchase the licenses from which some commonly used are: Microsoft 365 Basic or Microsoft 365 Standard. Create a user and provide a license and start using Office 365 services but the major problem is how to export Office 365 emails with no disruption to the users by which the business is not affected.
So, we can use a tried and tested third-party utility or PowerShell commands to export Office 365 mailbox to PST. Let’s have a look at the requirements for conversion.
Before executing the PowerShell command to export Office 365 mailbox to PST let’s makes sure that you have all the following requirements for the conversion:
Before converting the mailbox to PST one needs to use the New-ComplianceSearch cmdlet to build a search. For Example:
New-ComplianceSearch “your_descriptive_name” –ExchangeLocation all | Start-ComplianceSearch
Then you need to export the data returned by the search by the following command:
New-ComplianceSearchAction “your_descriptive_name” –Export –Format Fxstream
Wait till the exporting process is completed then you need to run the Get-ComplimanceSearchAction cmdlet to find out the URL needed to download the converted data by the following command:
Get-ComplianceSearchAction “your_descriptive_name_export” -IncludeCredential | FL
The Results consist up of two parts of information to download the resultant file: the Container URL and the SAS token. They combine to form a URL.
To use the PowerShell method, you should have Exchange Server 2010 consisting of Service Pack 1. Open the EMS and use the PowerShell command to export Office 365 Mailbox to PST.
New-MailboxExportRequest -mailbox user1-filepath\\myserver\documentsfolder\name.pst
While exporting with this method you cannot use the direct path such as E:\folder\name.pst. You have to follow the path listed on the network.
You also need to check the user permission this can be easily through Exchange Admin.
Note: To include folder you need to perform add-includefolder along with name of the folder in inverted commas and the exclude folder you need to use –excludefolder name with inverted commas.
For example:
New-MailboxExportRequest -Mailbox ‘name’ -Filepath “\\SRV01\PSTFiles\name.pst”-IncludeFolders “#SentItems#”
New-MailboxExportRequest -Mailbox ‘name’ -Filepath “\\SRV01\PSTFiles\name.pst”-ExcludeFolders “#Drafts#”
One can also use the below to export data from selected period of time.
New-MailboxExportRequest -ContentFilter {(Received -lt ’05/05/2020′) -and (Received -gt ’05/05/2019′)} -Mailbox ‘Name’ -Filepath \\SRV01\PSTFiles\Name.pst
Wait for a while once the exported process is completed.
This tool is an ultimate solution to export all the crucial data from O365 mailbox to your desired export option. One can use this tool by just following the below steps:
Step 1: Download and install the Office 365 backup tool.
Step 2: Fill in the required credentials of Office 365 account to the panel.
Step 3: Go to the Export format option to select the desired file format.
Step 4: Choose the location for your resultant file.
Step 5: Hit the Start backup button to initiate the process.
Exporting Office 365 Mailbox to PST using PowerShell Command is a complicated and time-consuming method. A non-technical user is unable to use the PowerShell command to export Office 365 mailbox to PST and even a single mistake in an individual step leads to begin the process from Step 1. So we provide you the best solution by which you can easily export Office 365 mailbox in a trouble-free manner.