Microsoft Outlook and Office 365 are commonly used by the users across the globe. Office 365 is an advanced cloud-based service which has gained its popularity in the recent years. It is a trust-worthy cloud server to upload the Outlook PST files, hence most of the users are migrating towards Office 365. But, what if the entire emails uploaded in Office 365 is lost or crashed. This could lead to a pathetic situation for the user. Taking this point into consideration, this blog is more focused on the reasons and let the users know on how to save Office 365 Outlook emails.
There are various reasons which might lead a user to save Office 365 Outlook emails. Some of the basic reasons are listed below:
User Queries
“I have been Office 365 to store all the emails for backup. But, I also need to create a backup on my local drive. Could anyone suggest some best solution to export Office 365 emails to Outlook? Thanks in advance!”
“All my emails are backup to Office 365. But, recently it is not storing due to lack of storage space. To increase the storage space it is asking for further subscription for which I am not interested. So, please let me know to save Office 365 Outlook emails. Any suggestions are appreciated.”
As there is no straightforward method to import PST file to Outlook. So, first export the PST file from an Office 365 account and later import the exported PST file to Microsoft Outlook:
After the email data is exported to a PST file format, now it is the time to import the PST file to an Outlook account which will help to save Office 365 Outlook emails
Limitations
In order to save Office 365 to Outlook emails, the manual method can be used first. Though it is a cost-free approach, it is not much reliable as it can lead to data loss and other drawbacks as mentioned above. Hence, to overcome all these, it is advised to use Mac Office 365 Backup tool. It is an effective backup software to archive Office 365 data items to different file formats on Mac OS X. It also provides naming convention to create backup for EML, EMLX, MSG file formats on Mac.
1. First of all, Download and install tool on your Mac system.
2. Launch the software and provide the credentials of Office 365 account.
3. Select the desired file format eg. PST to which the Office 365 data items will be converted.
4. Browse and select the desired folder into which the converted file will be saved.
5. Finally, click Start Backup which will start the backup process.
6. Then import the converted PST file to an Outlook account which is mentioned in the second section of manual method.
What Users Say About This Tool
Having a second copy of your data on your local storage is always a better option. So, I was looking for a utility that could help me to save Office 365 Outlook emails locally on Mac OS. As I am not a technical person, I was looking for a tool that is easy to use and has simple GUI. And, this is the best utility that I could get to save all my emails and calendars safely in system storage.
Our organization has almost 2000 users running of Microsoft Office 365. Whenever the employee leaves the organization, we always use this software to backup Office 365 business premium and it works exceptionally well as per our requirements. It helps us to save the data locally and then them terminate the license assigned to the mailbox. We would recommend the organization to use this tool to maintain a copy of their data on local system.
One can easily create the backup of all the data items stored in Office 365 ans save Office 365 Outlook emails using both manual and automated approach. As manual been a cost-free method, use that first. If it fails due to its drawbacks which are discussed in this blog. Then, switch to Office 365 Backup- a professional software which is highly recommended by experts. It provides an immediate solution to backup Office 365 emails to the desired file format. It also provides Date filter option to archive office 365 emails as per the selected date range. In addition, this tool is compatible with the latest Mac 10.8 version and above.