MAC Email, MAC OS, PDF

How to Export Mac Mail to PDF on Apple Computer

User Query- Hi, currently I am working in a law firm and for evidence submission, I have to convert multiple emails to PDF on my Mac machine. So, I tried the manual export option but the thing is that is very time-consuming and I have to complete the report by tomorrow. Now, if anyone knows any quick method that helps me to export emails from Mac Mail to PDF, then please suggest it to me.

TOC:

• Reasons for Conversion
• Manual & Automated Approach
• I. Export Manually
• II. The Automated Method
• Comparison
• Conclusion

Like the above user, there are also many users who want to convert their email in PDF file format. Because it is a widely accepted file format and OS independent file and also a very good format to save and share email data.

Now, if you are a Mac user and seeking for a way to export emails from Mac Mail to PDF, then here in this blog we are going to discuss some best techniques to complete the task. So keep reading this blog to know the right way to save multiple emails from Mac Mail to PDF format.
But before starting the procedure let discuss why PDF?

Reasons to Export Apple Mail to PDF

If you talk about the reasons, then the main focus will be on the benefits that PDF format provides over the MBOX format of Apple Mail. So, in this section, we cover the most common reasons:

• The first and very common reason is that you can view PDF documents on any device like PC, mobile device, and tablet.
• Moreover, you can add a protective layer like a password in a PDF file. As a result, only an authorized person can able to open it.
• PDF is a cross-platform file format so you can open it on any OS, either Windows or Mac.
• Also, the PDF documents are extremely used to save the legal document in it. Nowadays, there would be hardly a Government authority who don’t prefer PDF file.
• You can easily add a non-text element like hyperlinks, images, and others.
• A very portable document format so you can easily share this file with anyone.
• PDF is also very helpful in maintaining the layout across devices.

How to Export Mac Mail to PDF – Manual & Automated Approach

Apple Mail utilizes the MBOX file format to store all its emails and attachments. When it comes to converting these emails to PDF format, there is no direct native feature within Apple Mail to facilitate this conversion.

Nevertheless, there are effective workarounds and specialized software solutions available for converting MBOX files from Apple Mail to PDF. Users can explore these methods to find the one that best fits their needs.

1. Manual Method to Export Mac Mail to PDF
2. Automated Software Solutions for Conversion

Since Apple Mail does not provide a direct method for this conversion, these techniques are currently the best means to achieve the desired results. The first method leverages the built-in features of Mac for a manual conversion, while the second method emphasizes ease and efficiency through professional software solutions. Users can choose based on their requirements and the volume of emails they need to convert.

I. Manual Method to Convert Mac Mail Emails to PDF

Now, if you seeking for a free method to migrate Mac Mail emails to PDF, then there is an option available in Mac Mail to save its emails as PDF. And to do this follow the below steps:

1. First of all, launch your Mac Mail
2. Now, choose the email that you want to save as a PDF and open it on your Mac machine
3. After that click on the File option
4. Now, from the drop-down menu choose the Export as PDF option
5. Eventually, just select the destination location to save the PDF file.

Note- That’s it, you have to just follow five manual steps to convert Apple Mail to PDF on Mac OS. But there is one limitation in this method and that is its feasibility. It means you can only save one email at a time and for bulk conversion, you have to repeat these steps again and again. Hence, this method is quite a tedious task to do.

II. Migrate Mac Mail to PDF – The Automated Way

As we see the manual approach is quite nice for Mac-based users. But it is only for those users who wish to convert a fewer number of Apple Mail emails to PDF. In case, if you want the bulk conversion, then it is better to try an automated method to complete this task.

Mac MBOX File Converter Utility is an option that allows you to export emails from Mac Mail to PDF in bulk. Furthermore, this software will process this entire task without any data loss. It is best suited example for backup all emails from Apple mail to external hard drive on Mac. The key feature of this tool is its GUI which is so straightforward hence, both technical and non-technical user can operate this tool.

Along with PDF, this tool provides conversion of Apple Mail emails into PST, EML, EMLX, CSV,  TXT, and HTML, etc. Moreover, you can also use this tool to import Apple Mail to Outlook on Mac machine easily.

Easy Guide to Export Emails from Apple Mail to PDF

After downloading the software on your Mac machine, just follow the below steps-

• Launch the tool and click on the Add File(s) or Add Folder option from the initial screen

• Browse and select the .mbox file of Apple Mail and then click on the Open button

• Once the file is added, you will be able to see the files in the preview panel, tap Next

• Now, click on the PDF radio button from the Select Export Type section to get an output file

• Select the Destination location to save the PDF files on Mac OS

• Once all settings are done, click on the Export button to export emails from Mac Mail to PD

Merits of Using Automated Utility Over Manual Approach

There are different reasons which proves that it is best way to export multiple emails from Mac Mail to PDF on your Mac machine.

1. Bulk Conversion- Software comes with two options to add the Mac Mail files such as Add File(s) and Add Folder(s) respectively. As a result, you can add as many Apple mail .mbox files for conversion on your Mac machine.
2. Accurate Result- Moreover, this automated tool is well capable to preserve data integrity. Hence, after the conversion process, you will get the same data without any changes in PDF format.
3. All Types of Files- Apart from these, it support .mbox, .mbx, and .mbs files and easily convert them to multiple formats on Mac operating machine.
4. Support Mac OS- The tool is fully compatible with all the latest and earlier version of Mac OS edition.

Conclusion

There are many users face difficulties while converting Apple Mail emails to PDF file in bulk mode. So, after considering the users’ requirements we have discussed how to export emails from Mac Mail to PDF. Therefore, we have provided manual and professional solutions on how to convert Apple Mail to PDF document. It will complete the procedure on your Mac machine without any data change. Now, it is up to you to choose the right way for you.