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How to Transfer Emails from Mac Outlook to Windows Outlook?

Published By Chirag Arora
Approved By Anuraag Singh
Published On May 14th, 2024
Reading Time 6 Minutes Reading

Summary- Email transferring from Mac Outlook to Windows Outlook is not that much complicated if you choose the right path to do it. Yep if you want to transfer emails from Mac Outlook to Windows Outlook and you are stuck in the procedure. Then, this blog going to resolve your issue of migration. Here in this blog, we are going to discuss the best way to export Mac Outlook data to Windows Outlook. So, stay with us till the last!

Well, we know that Microsoft Outlook is available for Mac and Windows so it is widely used by both users. But when the users want to open Mac Outlook emails in Windows Outlook, then it not possible because of the file format.

Basically, both Outlook supports different file formats to store its data. Mac Outlook stores its data in OLM format and Windows Outlook stores its data in PST file format. Now, due to the hurdle of file formats you cannot export Mail from Mac Outlook to Windows Outlook.

Read More: Learn Ways to Open Mac OLM File in Windows Outlook

Table of Content

This article consist these –

Reasons to Transfer Emails from Mac Outlook to Windows Outlook?

There are multiple reasons that force Mac Outlook users to import their data from Mac Outlook to Windows Outlook and some of them mentioned below:

  • Not everyone using Mac Outlook and if users need to share their Mac Outlook emails with their co-workers who are using Windows systems, then this need arises.
  • There are no direct ways to open Outlook for Mac emails in Windows Outlook.
  • If users upgrading or switching the system or OS environment from Mac to Windows, then the need arises.
  • Some many users using Windows and Mac systems at different locations.

Export Mail from Mac Outlook to Windows Outlook Instantly

While using the manual method, you will see it contains multiple steps and also there is a need for a Gmail account to complete the task. Moreover, the big disadvantage is that there is a high chance of loss of data integrity. Now, due to its complexity, most of you may want to adopt an easy or direct way to complete transfer emails from Mac Outlook to Windows Outlook. Hence, the Mac OLM to PST Converter Tool becomes a lifesaver for you all who don’t want to waste their time on the manual method.

Additionally, this tool not only exports OLM file into PST but it also exports OLM files into different file format such as EML, MBOX, MSG CSV, ICS, VCF, HTML, and PDF. Along with emails, this self-operated software exports contacts and calendars too. Likewise, the best thing about this program is it’s compatibility, as it is securely work on Windows and Mac operating machines.

Guide to Transfer Emails from Mac Outlook to Windows Outlook

Initially, download the above mentioned utility on your PC, later on follow the steps –

  • In the first step, just launch the software
  • Then, click on Add File or Add Folder button as required
  • You will see the added file on your window screen, then, click on the Next button
  • Afterwards, you will get several options for exporting. Here, select PST option to open it into Windows Outlook
  • Now, press the Change button for deciding destination path
  • In this step, decide the location and tap on the Export button.
  • Once the export process will be done, you will get a pop-up of the completion
  • Or if you want to look at the report then just hit the View Report and view the entire report of the process.

Advanced Key Features of Self-Operated Tool

This self-operated utility provides multiple features, such as –

  • If we talk about its compatibility then it is fully accessible on Windows and Mac operating system.
  • Moreover, you can split the resultant PST file if the size of the file is large.
  • Also, you can transfer emails from Mac Outlook to Windows Outlook in batch, it has a feature that allows batch exportation.
  • Likewise, it doesn’t impose any file size limitation, so, you can export Mail of any size.
  • Sometimes, while doing the export process the folder hierarchy change, but with this self-operated program nothing going to happen like this. As it will never affect the folder hierarchy of your Mail.

Transfer Emails From Mac Outlook to Windows Outlook Manually

This whole manual method has four steps in the first step we export OLM files from Mac Outlook and in the second step we add a Gmail account in Mac Outlook. In the third step, we move OLM files to a Gmail account. And in the last step, we add the same Gmail account to Windows Outlook. So be careful while implementing the steps.

Step 1: Export OLM Files From Mac Outlook

1. Open Outlook in your Mac machine and from the Tools tab click Export

2. From Export to Archive File (.olm) window, choose items you want to export >> Continue.

3. Now, specify the name of the file and location where you want to save it

4. Once the export process is done, click Finish

Step 2: Add Gmail Account to Mac Outlook

Note: Make sure that the IMAP setting is enabled in your Gmail account

1. Again open Mac Outlook and, click on the Preferences option

2. From the Preferences window, choose the Accounts option under Personal Settings

3. Now, click the plus (+) sign from the lower-left corner

4. Select E-mail from the drop-down menu

5. Now, enter your Gmail account information, and click Add Account

Step 3: Move the OLM Files to Gmail Account

1. Check out for Gmail account and right-click the newly added Gmail, and select New Folder.

2. Enter the folder name and then click File >> Import.

3. Now, right-click the items from the selected folder, and choose Move >> Choose Folder

4. After that, find the Gmail folder and click on the Copy option

5. So, after a few minutes all your OLM file data will get added to the new Gmail folder

Step 4: Add Same Gmail Account to Windows Outlook

1. Firstly, open your Windows Outlook application, and configure the same Gmail account you have set up in Outlook for Mac

2. Once the Gmail account is configured with Windows Outlook, then you will easily able to see your Mac Outlook emails in Outlook for Windows.


However, there are many Mac Outlook users now able to transfer emails from Mac Outlook to Windows Outlook due to file compatibility issues. Therefore, here in this article, we have discussed the manual and automated way to export mail from Mac Outlook to Windows Outlook. Moreover, users can perform any of these solutions. However, if you’re seeking the secure one, then consider the automated solution, one of the secure yet recommended way to export the data.

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