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How to Backup Emails in MS Outlook 2019, 2016, 2011 for Mac?

Jaspreet Singh | Modified: 2022-09-13T06:55:52+00:00
Backup Emails in Outlook for Mac

Want to know the best solution to backup emails in Outlook for Mac, by using both the possible methods manual and automated solution. Read the upcoming section to know the complete solution to backup Mac Outlook emails. There are various reasons why the user needs to take a backup of their data but if you want to transfer or switch to other email clients like Apple Mail or MS Outlook etc. then you need a backup of your data to be converted according to the email clients.

Note: Apple Mail import MBOX file format whereas MS Outlook deals with PST format. Some email clients support EML file format. Therefore, in the upcoming section, we will be going to explain the All one tool that assists you to backup or convert your Mac Outlook OLM file into MBOX, PST, PDF, EML, EMLX, and 4+ file formats.

How to Backup Emails in Outlook for Mac?

Taking backup of data regularly is a good habit as it will reduce the chance of data corruption, data loss, and other unfortunate events. Whereas downloading data from Mac Outlook 2019, 2016, 2011 is not as simple as it may look. For that, you have to take care of certain things while using the manual method otherwise there will be the risk of data loss.

However, to backup Mac Outlook emails we have two different approaches-

  1. Manual Method to Download email in Mac Outlook
  2. Automated Method to Backup

So, read them one-by-one in next section and just choose accordingly.

Manual Guide to Download Mac Outlook Emails

One can use the manual method to backup emails in Outlook for Mac, by the following steps:

  • Open your Outlook and set up by adding a new category in Outlook
  • Provide a name as “Mac Outlook Backup
  • Now, create a new rule and name it as “30 days Mac Outlook Backup” and select add all email with a date sent/received older than 30 days
  • Use Ctrl + click & apply the 30 days Mac Outlook Backup consists up of your entire Outlook Mac mailbox
  • Now, set a reminder and navigate the File menu choose Export in Mac Outlook option, select only to export mail data belonging to the category ‘Mac Outlook Backup
  • Hence, by following the above steps you can get an OLM file with your emails older than 30 days which you re-import locally if required.

But the problem is that even the manual method is not a full-proof solution and also lacks sometimes. It also may lead to file corruption or data damage. So, in the upcoming session, we will provide you a reliable solution for backup without any data loss and data corruption.

Read More: How to Import OLM to Thunderbird Mac Easily?

Automated Tool to Backup Emails in Outlook for Mac

We suggest you to go for this instant and reliable solution i.e. Mac OLM to PST Converter Tool. This tool is designed in such a way that is user-friendly and easy to use for all Mac users. Moreover, it provides you different formats to download email in Outlook for Mac, such as, PDF, MBOX, CSV, ICS, etc. 

Download Now Purchase Now

Apart from these, you will be able to access all OLM files of supported by Mac Outlook 2019, 2016, 2011 or earlier versions. So, using this tool you will be able to import OLM file into Apple Mail on Mac machine if required. 

Even with the help of this automated software you will be able to remove all emails from Mac Outlook mailbox after backup. This will eventually help you to free up the space of the file. In case, if you want to read OLM file without Outlook for Mac then you can avail this software. Even it allows you to backup specific folders or files from Mac Outlook quickly.


Working of the Tool for Downloading All Emails

Download and install Mac OLM File Converter on any version of Mac operating system. After downloading, run the tool and follow the steps to backup emails in Outlook for Mac-

  • First of all, hit the Add file(s)/ Add Folder button for adding Mac Outlook files


  • After this, just browse the specific file and folder on your Mac system


  • Wait till your file has been added and then hit the Next button for downloading procedure
  • Now, choose the required file format from the Export Type section to get the backup of emails

backup emails in outlook for mac

  • You can also apply filters like: PST Settings, Categories, Date Filter on Mac-based computer


  • Just after this, tap the Change button to browse the final location for the resultant file

Browse Destination

  • Then, hit the Export button to begin the download email in Outlook for Mac process.

backup emails in outlook for mac

Key Features of the Tool on Mac OS

  • Export multiple emails, contacts, calendars from Mac Outlook to Windows Outlook. As it support all version of Microsoft Mac Outlook 2019, 2016, 2011 for backup.
  • Assist you to add file and folder for downloading Mac OLM files on your computer.
  • Capable to download Mac Outlook emails into multiple file formats, supported by other email clients.
  • Permit to split large PST file into smaller ones as per your requirements.
  • Moreover, it maintain the original folder hierarchy during and after the conversion process.
  • Support all the latest version of the Mac operating system to work effectively.


We have discussed both Manual and Automated features that assist you to backup emails in Outlook for Mac. In case, the manual method lacks you all can opt for the automated tool. As this professional solution permits you to download all Mac Outlook 2019, 2016, 2011 emails on your Mac machine. That too without any technical assistance. We also explain the whole working procedure of both the methods manual and automated. Users can also download the demo version of the automated tool from the above link.